Capital Projects Coordinator, Assistant

Assistant Capital Project Coordinator

Seattle Parks and Recreation (SPR) is a national leader and innovator in the services and programs we provide to our residents who enjoy our public spaces such as parks, community centers, specialty gardens and swimming pools. Our mission is to equip employees and the public for well-being as we support healthy people, a thriving environment and vibrant community. We provide safe and accessible spaces for residents and visitors to work, recreate, rejuvenate, and enhance quality of life and wellness for children, teenagers, adults and seniors.

Delivering excellent customer service to all is a core value. Seattle Parks and Recreation commits to advancing equity and social justice in our department and in every neighborhood by growing a dynamic and diverse workforce, developing strong investments, growth opportunities and beneficial partner strategies as we acknowledge and pledge to close disparities created by historical practices which often hindered workforce development, environmental justice, access to quality open spaces, programs, and facilities.

SPR offers an amazing array of career opportunities. Regular employees enjoy competitive pay and benefits packages, generous leave programs, and the satisfaction of doing work that helps make Seattle a great place to live, work, and play.

About the Position:
Seattle Parks and Recreation is seeking an individual to join the Engineering, Design, and Technical Services Group, within the Planning and Capital Development Branch of the Seattle Parks and Recreation (SPR) Department. This position requires a basic knowledge of engineering and architectural design principles, practices and procedures as well as Public Works Construction Administration procedures. The assistant Capital Project Coordinator will review, comment, and assist on project manual specifications, contract documents, and project accounting estimating techniques, methods and practices of project management.

Guidelines available include laws, rules, regulations and codes associated with public works construction and general construction industry standards and practices. Judgement is exercised in scheduling and coordinating activities between various parties and planning specific aspects of a project. The individual selected for this position will assist with maintaining Seattle Parks and Recreation specifications to meet Federal, State, and City requirements, be a primary liaison between FAS Purchasing and Contracting (PC), SPR Accounting, and SPR Project Managers.

This position will utilize several proprietary software platforms. Training will be provided for any successful candidate. Below is a partial listing of responsibilities.

• Report to the Engineering Manager and supports the Engineering, Design, & Technical Services group, Program Managers, and Capital Projects Coordinators with all aspects of Public Works construction contracts.
• Maintain general conditions and department specifications to meet Federal, State, and City requirements. Process, review, and monitor Public Works contracts and forms (Design-Bid-Build, Emergency and Job Order Contracting (JOC) from bid development through project close-out.
• Administration of projects in Procore.
• Support Management in Division hiring, tracking, and reporting.
• Primary administrator of Stage Gates and Cash Flow processes (Procore, SharePoint, Adobe Sign).
• Project Intake and scheduling of design reviews (60%, 90%, near-100%, and Final stages using Bluebeam).
• Create and maintain an electronic database of review requests (Capital Projects, Revocable Use Permits, Interdepartmental Circulation reviews, and miscellaneous emergent review needs).
• Review specifications and drawings as required.
• Responsible for gathering and recording decision in design review meetings.
• Develop, process, manage City documents for bidding, contract execution, pay estimates, change orders, invoices, and project close-out in accordance with City and State requirements.
• Manage an online contract bidding system (Procure ware).
• Manage archival of contract documents and drawings in accordance with the State and City…