Pre-Awards Grant Manager; Temporary

Pre-Award Grants Manager (Temporary)

The Department of Epidemiology has an outstanding opportunity for a Pre-Award Grants Manager (Temporary) to join their team.

Reporting to the Grants and Contracts Director, the Pre-Award Grants Manager is responsible for supporting the Department of Epidemiology's research mission by providing comprehensive leadership and expertise in pre-award research administration. In collaboration with principal investigators (PIs), sponsor agencies, research partners and University research support offices, the Grants Manager is responsible for providing expertise across the breadth of pre-award policies and practices as defined by sponsors, federal and State agencies, and the University.

This position is responsible for all pre-award research administration operations of the assigned research portfolio.

This position is based on the University of Washington Seattle campus and works closely with faculty and staff across the Department of Epidemiology and the School of Public Health. Typical work hours are Monday through Friday during standard business hours.

Key Responsibilities

• Pre-Award Grant Management and Oversight (70%) – Lead continuous process improvement of comprehensive pre-award activities, including designing and implementing new processes and systems for budget oversight and management. As related, establish and implement improved procedures and methods for monitoring pre-award budgets/contracts and for collecting, analyzing, interpreting, and disseminating information with Department-wide impact to leadership within Epidemiology and the School of Public Health.
• Work strategically with Epi PIs to identify and apply for grants that support current and future research initiatives. Working with Department faculty, other campus units, and collaborative/subcontract institutions, prepare complex proposal budgets and other administrative sections, and compile sponsored required data/documentation for grant and contract proposals.
• Ensure successful proposal submission and ensure compliance by exercising independent judgement interpreting and applying sponsor, UW, federal and state policies, rules and regulations with grant/contract preparation and implementation.
• Interpret funding agency regulations and UW policies, and advise PIs and project personnel.
• Manage the proposal process from start to finish ensuring that all sponsor requirements are adhered to---create all administrative proposal documents, submit proposals and award documents through SAGE and sponsor application portals, and guide applicants through internal UW deadlines.
• As part of the proposal process with PIs, proactively identify administrative salaries that can be included as direct costs in the proposal budget. Ensure these administrative salaries are included in proposal submission, and keep the Department's Administrator and Grants Director updated of these costings. Subsequently, ensure these costings are applied to awarded projects, coordinating as needed with the Post-Award Grants Manager.
• Facilitate the review and processing of Non-Disclosure Agreements (NDAs), Data Use Agreements (DUA), Intellectual Property (IP) agreements, and Individual Professional Agreements (IPAs).
• Review and approve proposals for the Department where Epidemiology faculty, staff or resources are involved, or when Epidemiology is the organization receiving the funding.
• Work closely with researchers and faculty to compile and organize all required Just-In-Time (JIT) materials, including but not limited to biosketches, other support, institutional commitment letters, and any additional requested information.
• Coordinate and manage Award Setup Requests (ASRs), Modifications, and related award actions throughout the award lifecycle. Coordinate and manage the setup of subawards, collaborating with subcontractors to ensure compliance with University and funding agency terms and conditions.
• Coordinate and manage faculty, staff, and student funding assignments throughout the award lifecycle, including initial setup, award actions, funding changes, and related sponsor and award actions. Obtain, review, and maintain documentation related…