Grants Program Supervisor

Job Overview

In partnership with program, finance, and development teams in Seattle, Spokane, and Missoula, the Grants Team works to leverage public and private funding opportunities through prospecting, proposal development, grants, and subaward contract management. IRC WA & MT’s grant portfolio supports more than 10 program areas and includes over 100 funding streams. The Senior Grants Coordinator is primarily responsible for overseeing the full range of pre‑ and post‑award activities required to prepare concept notes, proposals, and budgets, comply with internal approval processes, and align with compliance requirements of public agencies, private foundations, and other funders.

Work is performed in collaboration with senior leadership, finance, programs, as well as HQ’s technical assistance teams and awards and business development units. This position supervises a Grants Administrator and reports to the Sr. Manager, Development & Strategic Engagement.

• Grants coordination:
Prospect, consult regularly with Program Leads and Senior Leadership to understand IRC Washington’s programs and strategic vision; assess funding opportunities; maintain and manage funding prospect and proposal calendar; coordinate opportunity go/no‑go decision process.
• Proposal development (pre‑award):
Lead development of concept notes, expressions of interest, and grant proposals, ensuring budgets, log frames, program design, and narrative comply with funder requirements; provide grant‑writing expertise; review and highlight compliance or concern; coordinate with RAM, Finance, Development, and Program Leads to ensure partners are vetted and agreements are developed and signed; manage proposal planning meetings and drive proposal development, task assignments, checklists, and timelines;

review proposal narratives, budgets, and attachments; ensure use and maintenance of proposal tracking and donor tracking systems; provide weekly updates to WA leadership.
• Grants management (post‑award):
Coordinate grant/award negotiation, review grant award and agreements to fully understand compliance requirements; work with RAM & Finance to ensure compliance with IRC post‑award processes; collaborate with Program Leads and finance to modify final budgets; coordinate post‑award PEERS process; facilitate grant opening/closing meetings; support Grants Administrator in initiating, tracking, and ensuring completion of finance and accounting processes; maintain grant reporting calendar and support program teams in developing and submitting required grant reports;

coordinate donor reports for private funders; ensure processes are in place to collect, document, and track grant‑required match; support other donor reports as needed;

Provide direct supervision and support to Grants Administrator to ensure workload is managed in a way that respects and promotes work life balance and professional growth. Identify areas of support, skill development, and training needed to cultivate proposal development skills of relevant program staff. Support training/workshops led by Sr. Manager on program design, proposal development, opportunity evaluation, and other relevant topics for Program Leads and other staff.

Manage continuous improvement on the utilization of process management tools to track opportunity pipelines, award management, and reporting; ensure the go/no‑go review process of opportunities is consistently applied and strengthened; maintain proposal calendar, pipelines, grants tracking, and regularly update senior management with timely data.

Position reports to Sr. Manager, Development & Strategic Engagement. Position supervises Grants Administrator. Indirect reporting to Deputy Director of Programs and Senior Management Team. Internal contacts include Program Leads across all departments, Finance Manager, Deputy Finance Manager, Development Manager, Resource Acquisition and Management team (HQ), Monitoring, Evaluation, and Learning (MEL) Manager. External contacts include public funders at city, county, state, and federal levels;

local/state…