Operations Manager-Seattle

The Operations Manager is responsible for overall management of their assigned location, including business management, operations management and people management. This role requires elements of business management to ensure the financial and operational health of the office and operational management to ensure that communications and operations meet company standards. People management is required to ensure the communication, direction and skill development of art handlers, office staff, and project managers.

The Operations Manager will ensure estimating, project management and storage projects are on track, by personally completing or working through others to do so.

This role requires detailed knowledge of art handling best practices, museum standards of care, in-depth understanding of fine art logistics and the documentation requirements necessary to maintain the chain of control and legal necessities. This role reports to the Director of Operations and typically works M-F 9:00am – 5:00pm, with after–hours participation as needed.

• Business Management
  • Manages local office and field team.
  • Adheres to all guidance regarding client communications, emails, information sharing, project planning and reporting. Ensures that all direct reports are aware of and follow guidance for their applicable communication/information/documentation tasks.
  • Proactively builds relationships and fosters business development.
  • Monitors revenue and provides Leadership sufficient information for planning/forecasting.
  • Participates in yearly strategic planning sessions. Travel may be required.
• Operations Management
  • Responsible for timely response to client requests and excellent customer service: calls and emails responded to by end of day and follow up on outstanding/pending requests or jobs.
  • May respond to new or existing client/customer service requests directly or assign to other members of the team.
  • Ensures all communications are timely, professional and include complete and necessary information.
  • Estimates for field work and transportation for clients, coordinate location-specific estimates with crating and storage departments.
  • Works with Project Managers to schedule all jobs and allocate employee, vehicle, and material resources for jobs in field.
  • Monitors and maintains physical location cleanliness, safety, and overall maintenance and function by scheduling and directing warehouse tasks as necessary.
  • Upholds high standards for storage services in handling, care, data management, and client needs.
  • Communicates and collaborates with management teams across locations to keep consistency of products, services, and processes company wide.
• People Management
  • Leads all communication with direct reports: daily operations, job scheduling, training, and company updates. May assist with HR needs.
  • Leads daily morning meetings with all staff to discuss jobs for the day. Includes crating, collections, storage or other staff to communicate project-specific information. Keep meetings short and efficient, but ensure necessary info is shared, redirect conversation as necessary.
  • Ensures all employees are prepared for daily jobs, including information about upcoming jobs and proper preparation of equipment and materials.
  • Leads monthly meetings with art handling teams to include training, communication, and morale-building activities. May invite "specialists" from other areas of the company or within the team to share information and cross-train on these areas of expertise.
  • Prepares and delivers semi-annual reviews for all direct reports. Gather feedback from other managers to ensure a complete picture of employee strengths and opportunities. Makes recommendations for merit or out-of-pattern…