Administrator, Department of Immunology

Administrator Position

The Department of Immunology has an outstanding opportunity for an Administrator to join their team.

The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The Department of Immunology is an independent unit within the School of Medicine and has achieved international standing in its field. The Department occupies approximately 38,000 square feet of research and administrative space within a modern research building in the UW South Lake Union campus and 2,000 square feet at the Health Sciences Building.

Their mission is to advance understanding of the function of the immune system to enhance their ability to fight infectious disease, cancer, and autoimmune disease. Basic research of all aspects of immunology is critical to this mission, with an emphasis on translational research that links our findings to the development of new therapies. The training of graduate students and postdoctoral fellows is a strong tradition in the Department.

The Department offers a graduate program leading to a Ph.D. degree.

The Department of Immunology holds diversity and inclusiveness as core values and emphasizes their importance throughout their research, education, and practice. They strive to create a climate that fosters belonging, respect and value for all within the scientific community and the institution.

This position reports to the Department Chair and School's Vice Dean of Administration and Operations and serves as the business manager and senior administrative support representative for the Department. As such, the Administrator has a comprehensive range of responsibilities, including financial planning/management, budget development, supervision of the Department's classified and exempt staff, personnel, payroll, purchasing, special project support, academic appointments and other administrative functions.

As a UW SOM Department Administrator, the incumbent carries out duties prescribed by the directing, overseeing, or partnering institutions and organizations. The critical knowledge and skills are organized into the areas of:
Financial Management and Development Activities, Human Resource Management, Operations Management, Information Management, Research Management, Compliance and Risk Management, Facilities Management and Educational Program(s) Management. He/she acts in an advisory capacity to the Chair and various Department committees, providing financial guidance, background information, management advice and strategic insights. In addition, the Administrator is the Department's primary working-level interface with the Dean's Office and other departments in the University regarding administrative issues.

Financial Management (60%)

Manage the department's financial resources, which include federal and foundation grants, state budget allocations, and private gifts. Manage financial resources strategically to ensure practices meet ethical standards and reporting requirements. Direct, supervise, and review the work of departmental fiscal staff. Key competencies and responsibilities in financial management and fundraising include:

• Developing comprehensive short- and long-term financial plans and budget models based on projected revenue and expenses and a thorough understanding of the department's research and educational objectives and priorities. This includes advising the Chair, other faculty, and staff on the appropriate use of resources and, when necessary, prioritizing and reallocating resources.
• Understanding and appropriately utilizing funding from multiple sources, including state budget allocations, indirect cost recovery funds, federal grants, gifts, royalties and endowments, and sponsored project funds.
• Ensuring departmental practices comply with UW…