Cardiology Division Finance & Operations Leader

Job Description

The Division of Cardiology in the Department of Medicine has an outstanding opportunity for an Associate Administrator to join their team.

About This Opportunity

Reporting to the Division Administrator, and working closely with leadership in the Department of Medicine, School of medicine, UWMC, HMC and South Lake Union, the Associate Administrator, will support central divisional staff, faculty operations and department operations. The Associate Administrator is a key member of the divisional leadership team. The Associate Administrator is responsible for oversight of a variety of administrative, financial and operational affairs of the division, with a primary focus on oversight of division finances.

This position will be responsible for division-wide budget management and reporting, the annual budgeting processes, management of clinical finances and oversight of clinical trial finances in conjunction with our clinical trials research manager.

Job Description

The Division of Cardiology in the Department of Medicine has an outstanding opportunity for an Associate Administrator to join their team.

About This Opportunity

Reporting to the Division Administrator, and working closely with leadership in the Department of Medicine, School of medicine, UWMC, HMC and South Lake Union, the Associate Administrator, will support central divisional staff, faculty operations and department operations. The Associate Administrator is a key member of the divisional leadership team. The Associate Administrator is responsible for oversight of a variety of administrative, financial and operational affairs of the division, with a primary focus on oversight of division finances.

This position will be responsible for division-wide budget management and reporting, the annual budgeting processes, management of clinical finances and oversight of clinical trial finances in conjunction with our clinical trials research manager.

This position will be required to direct and manage multiple priorities, analyze complex situations, and make sound decisions utilizing effective time management skills, good business acumen and judgement. This position requires effective interpersonal skills with senior and junior personnel, including staff and faculty, within the Department and the Division. The incumbent must have strong analytical, critical thinking and organizational skills. The position must understand and be able to integrate and implement multiple federal, state, University and Department policies and procedures.

This role represents the Division in a number of settings, and act in place of the Administrator as needed, and therefore must possess strong leadership skills and decision-making abilities.



Key Responsibilities

Operations & Financial Management (30%)

• Oversee the management of division financial resources (e.g. state funding lines, grants and contracts and gift accounts). This oversight encompasses the financial planning, budgeting and accounting functions of the division’s academic and research units.
• In partnership with the Division Administrator, prepare the annual operating budget, specifically focusing on operational income and expense. Monitor progress against annual budget and make operational expenditure recommendations accordingly.
• Partner with clinical trials unit (CTU) Research Manager to oversee clinical trials finances for the division. Review and approve CTU feasibility budgets on behalf of division.
• Prepares reports, analyses and makes recommendations to the division head, administrator and unit managers for the effective management of the division.
• Evaluate and analyze divisional operational spending against budget and policies; devise and disseminate spending policies as needed.
• Maintain up to date knowledge on current operational and financial policies and procedures to ensure compliance with the University, State and Federal guidelines and laws.
• Facilitate SBARs for new programs; work with division teams to implement new process flows as the programs grow.

• Manage CFTE reporting and tracking, productivity reviews, and analysis of division incentive plan in conjunction with division administrator.
• Conduct analyses and build clinical activity projections for annual clinical budgeting.
• Lead and oversee clinical scheduling system Qgenda; work with associate division head, program managers and coordinators to ensure timely creation and delivery of clinical schedules.
• Manage division incentive plan payments including semi-annual review of incentive pool and payments, modeling and analysis related to incentive plan changes, etc.
• Oversee hospital-funded FTE including teaching associate positions and faculty FTE; manage related requests for data, funding information for salary planning, funding requests, etc.
• Conduct analysis of clinical shortfall and ramp-up costs related to new hires.
• Conduct productivity reviews in conjunction with revenue cycle manager; prepare related reports and…