Millwork Production Coordinator

We're hiring an ENTRY LEVEL Millwork Production Coordinator to support the Millwork team by ensuring materials and logistics flow seamlessly through the shop. This role is responsible for coordinating purchasing, shipping, inventory, and associated documentation while maintaining strong organizational systems that enable efficient shop operations. The Production Coordinator is a key internal partner who reduces friction in the production process, allowing the shop team to execute work accurately, on time, and with minimal disruption.

WHAT YOU'LL DO

As a Millwork Production Coordinator, you'll be responsible for:

Purchasing

* Coordinate with Millwork Engineer and Shop Supervisor to create take-offs from approved drawings for casework, hardware, and project components.

* Coordinate purchasing of materials, hardware, and shop supplies in alignment with production schedules.

* Track all orders and maintain accurate records for cost tracking and schedule visibility.

* Partner with the Shop Manager and Shop Supervisor to anticipate and fulfill material and tooling needs.

* Maintain inventory levels of consumables and ensure timely replenishment.

Shipping, Logistics & Delivery Coordination

* Coordinate outbound shipments including samples, materials, and hardware packages.

* Prepare shipment inventories and documentation for project deliveries.

* Coordinate shipping of materials to subcontractors and external partners.

* Arrange logistics for casework delivery including transportation, warehouse coordination, and site delivery.

* Organize shipping paperwork and photos for submittal to project teams.

* Communicate delivery schedules, inventories, and updates to project teams in collaboration with Millwork Project Manager.

* Oversee loading and ensure completeness and accuracy of shipments.

* Perform local deliveries as needed to support production and project timelines.

Inventory, Tools & Supplies Coordination

* Track and manage inventory of hardware, sheet goods, and shop consumables.

* Support organization of shop storage systems for efficient access and control.

* Assist in coordinating tool maintenance documentation and filing.

* Coordinate waste management including trash and recycling schedules.

Operational Support & Shop Coordination

* Provide day-to-day administrative and operational support to the Shop team.

* Coordinate with IT to ensure necessary equipment and systems are in place.

* Run errands and complete tasks that enable uninterrupted production flow.

* Partner with Shop leadership to maintain organization across materials, hardware, and work spaces.

* Step in to resolve gaps or issues proactively, demonstrating flexibility and ownership.

* Oversee shop vehicle usage, maintenance, and readiness.

Communication, Organization & Team Effectiveness

* Communicate clearly and consistently with shop staff, project teams, vendors, and subcontractors.

* Prioritize and manage multiple tasks and projects simultaneously with strong attention to detail.

* Maintain accurate records and ensure follow-through on all commitments.

* Actively listen, ask questions, and escalate issues when needed.

Safety Awareness & Compliance

* Follow and reinforce shop safety procedures and policies.

* Assist in documentation of safety and tool maintenance protocols.

* Maintain awareness of safety requirements in daily tasks and logistics coordination.

* Ensure compliance with company policies and safe work practices.

WHAT YOU NEED TO SUCCEED

To be successful as a Dowbuilt Millwork Production Coordinator, you'll need:

* At least 1 year of professional experience in an administrative support role, preferably a cabinet shop, manufacturing facility, or similar.

* Critical thinking skills; attention to details and accuracy

* Basic understanding of purchasing, inventory, or accounting processes preferred

* Ability to read architectural drawings preferred

* Proficiency in Microsoft Office and/or similar systems (Excel, Word, Smartsheet)

* Strong organizational and time management skills

* Ability to manage multiple priorities and meet deadlines

* Professional, respectful, and service-oriented approach

* Self-motivated, adaptable, and proactive

* Willingness to learn and take on new challenges

* Positive attitude with strong follow-through

Other Requirements:

* Valid driver's license and reliable transportation

* Ability to perform occasional local deliveries and travel (less than 10%)

* U.S. work authorization

* Ability to stand and walk for extended periods

* Ability to lift and carry up to 50 lbs.

* Ability to climb ladders and navigate shop environments

* Ability to perform tasks requiring fine motor skills and manual dexterity

* Ability to work in indoor/outdoor environments and varying conditions

* Ability to work in dusty environments with appropriate PPE

* Vision abilities include close, distance, color, and depth perception

WHAT WE OFFER

We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by…