Communications and Events Specialist

Job Description

The Henry M. Jackson School of International Studies has an outstanding opportunity for a Communications & Events Specialist to join their team.

Reporting to the Director of Communication, the Communications and Events Specialist is responsible for collaborating with JSIS Programs and Centers to manage and administer events and to provide publicity, website, and social media design, and content creation to support JSIS outreach for student and public engagement.

Communications & Publicity – 50%

• Collaborate with a small team to develop comprehensive publicity plans for each Center event
• Manage and create publicity of assigned events and related content creation across channels (social media, web, print flyers)
• Generate email newsletters and article summaries, including text writing, image creation, and/or formatting, and adherence to guidelines using respective email platforms and best practices
• Create and edit content in collaboration with respective centers and programs, fact-check, copy-edit according to UW editorial, and publish to online channels, including formatting text, images, and hyperlinks
• Source appropriate online images, edit images, and hyperlinks
• Ongoing review of website content
• Administer and maintain live streaming, podcast recording, etc.
• Editorial & Design Support
• Ensure compliance with official brand guidelines and supply approved logos and assets to partners

Event and Travel Support – 40%

• Managing and planning events and their logistical/administrative aspects (room reservations, catering reservations, room setup/clean up, attendee travel arrangements, etc.)
• Lead or assist with day‑of staffing, including branding and logistics
• Coordinate, submit, and track travel reimbursements, honoraria payments, and vendor payments to JSIS Business Office and CAS Admin Support Team
• Produce general correspondence, memos, reports, and other materials as required for event promotion and organizing
  
  Lead setup and troubleshoot AV needs during events
• Maintain files for each program’s events as needed
• Provide information to students, staff, program participants, and/or public regarding program content, policies, and activities; recommend alternative courses of action; promote the program on campus with outside organizations
• Proactively maintain event supplies and help maintain check-in and check-out of supplies

Other Duties as Assigned – 10%

• Undertake special projects or additional tasks as required
• May supervise student workers
• Data collection and analysis needs

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

• Bachelor’s degree in communications, business, international studies, or another related field
• Two years of experience in communications or a combination of communications and event management
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

• Experience with project management software for tracking
• Strong interpersonal and communication skills, both written and verbal
• Demonstrated creativity, organizational ability, and meticulous attention to detail
• Ability to work independently, problem-solve, take initiative, set priorities, and manage multiple projects efficiently
• Ability to pivot to meet high-priority business needs in a professional manner

• Asana experience for project/task management
• Proficiency in Web Content Management Systems such as Word Press and Drupal
• Experience in and/or strong interest in audiovisual technologies, with a willingness to become an expert in A/V, including live streaming, podcast recording, etc.

$52,764.00 annual

$60,000.00 annual

For information about benefits for this position, visit…