T&I Marketing Specialist

GAI seeks a skilled, highly motivated, results-driven Marketing Specialist to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business‑development goals in collaboration with GAI’s business sector leaders and marketing, technical, and administrative staff.

Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are detail-oriented, and have a positive, client‑first attitude, we want to hear from you!

Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve.

• Participate in kick‑off meetings, proposal task scheduling, review, production, and delivery activities
• Follow through with assigned proposal tasks to meet critical deadlines
• Coordinate with internal and external points of contact to gather requested information and materials
• Track proposal efforts and ensure scheduled milestones are met
• Assist in writing marketing and technical content
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
• Support presentation efforts including presentation development, rehearsals, materials, and logistics
• Maintain and populate detailed data in GAI’s Deltek Vantagepoint database
• Provide assistance with marketing activities to support pursuit, client, and business plan objectives (including conferences, events, sponsor ships, design award submittals, speaker proposals, brochures, service briefs, project profiles, etc.)
• Assist in carrying out other programs and projects as identified

• 5+ years of related experience as a proposal specialist/coordinator; prior AEC industry experience preferred
• Associate or bachelor’s degree with a focus in business, marketing, or related area

• Proficiency with Microsoft Word, Excel, Outlook, and Power Point
• Proficiency with Adobe Creative Suite
• Deltek Vantagepoint (or similar database programs) experience is a plus
• Competent proofreading and editing skills
• Excellent communication and organizational skills
• Able to document and process information quickly and accurately, with strong attention to detail
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
• Able to work both independently and as part of a team
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines
• Able to travel to surrounding states (several times throughout the year)
• Must have a vehicle for local travel (required)

• Performance‑driven recognition and development bonuses
• Medical, dental, and vision plans
• Company‑paid short‑term and long‑term disability
• Employee Assistance Program and wellness resources
• Generous paid time off + 7 paid holidays
• Additional floating holiday—use it for what matters to you
• Paid maternity, paternity, and adoption leave
• 401(k) with company match
• Support and rewards for professional development and certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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