Grants Coordinator

Grants Coordination Officer

Position at World Concern

Location:

Shoreline, WA

Employment Status:
Full Time

Compensation: $27.25 - $36, DOE

Benefit Highlights:
Health Insurance, Retirement Plans w/CRISTA match, Family Care, Paid Holidays, PTO, Tuition Discount at King's Schools.

The Grants Coordination Officer provides administrative, organizational, and coordination support to the Grants/Business Development team. This role ensures all grant-related activities including proposal development, donor submissions, and reporting are effectively tracked, coordinated and delivered on time. The position acts as a central liaison between grant writers, program teams, and other internal stakeholders to support high-quality, compliant submissions and reporting.

(General overview and may include all details of responsibilities)

• Serve as copy editor for all grant proposals and reports.
• Provide administrative support during the proposal development process including formatting documents, compiling annexes, and ensuring submission readiness.
• Assist in gathering required documentation for donor reports (narrative and financial).
• Support quality assurance processes by ensuring consistency, completeness, and compliance with donor guidelines.

• Maintain and regularly update the master grants calendar, including proposal deadlines, reporting schedules, and donor compliance requirements.
• Track all active and pipeline grants, ensuring key milestones and deliverables are clearly documented and accessible.
• Send reminders and follow-ups to relevant stakeholders to ensure timely submissions and reporting.

• Serve as the primary coordination point between grant writers, program teams, finance, and other relevant departments.
• Facilitate communication to ensure alignment on proposal development, reporting requirements, and grant deliverables.
• Coordinate inputs from multiple stakeholders, consolidating information for proposals and reports.

• Develop and maintain systems to track workflows across the grants team.
• Support workload planning by helping prioritize deadlines and flagging capacity constraints.
• Monitor progress against timelines and elevate risks or delays as needed.

• Maintain organized digital and/or physical grant files, including proposals, contracts, and reports.
• Ensure all grant-related documentation is up-to-date, version-controlled, and accessible.
• Support the development and maintenance of grants databases or tracking tools.

• Schedule and coordinate internal grant meetings, including kick-offs, review sessions, and debriefs.
• Prepare meeting agendas, take notes, and track action points.
• Support communication with external partners or donors when needed (logistics, document sharing, etc.).

• This position may be required to travel internationally.

Conduct that reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).

• Belief that Jesus Christ is Lord and Savior.
• Is a committed Christian who is dedicated to continued spiritual growth and development as evidenced through a growing personal walk with God (e.g. daily spiritual rhythms of prayer, fellowship, Bible study, etc.).
• Prayerfully seeks God's will in their own lives and in their ministry at CRISTA.
• Engages our ministry including staff and colleagues through prayer, participation in spiritual practices, leading devotionals and other spiritual practices.
• Affirms, aligns with and supports CRISTA's Statement of Faith and Christian Community Representative Statement (CCC).
• Conducts themselves in a manner which reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).
• Demonstrates the values of a CRISTA leader.

• Bachelor's degree in international development, public policy, communications, or related field. Relevant work experience may be substituted for education on a year-for-year basis.

• 2+ years of professional experience in grants coordination, project coordination, or proposal development for NGOs or nonprofits.
• Experience working cross-culturally with diverse program teams and international field offices.

• Demonstrated computer skills and ability to work in MS Office.
• Familiarity with donor portals and proposal submission systems.

• Strong organizational and time management skills with the ability to handle multiple deadlines simultaneously.
• Excellent coordination and interpersonal skills, with the ability to work across diverse teams.
• High attention to detail and ability to ensure compliance.