Project Coordinator, Lid -Feasibility Study

The U District Partnership (UDP) is a nonprofit 501(c)(3) organization with a mission to serve all who work in, live in, and visit Seattle’s University District by improving and promoting the neighborhood’s vibrancy through advocacy, public safety, cleaning, economic development, placemaking, events, marketing, and social services. UDP is an independent nonprofit organization that is also partially funded by theU District Business Improvement Area (UDBIA).

The U District Partnership (UDP) is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and participants. UDP encourages all interested persons to apply regardless of age, race, ethnicity, religion, sexual orientation, gender identity or expression, national origin, veteran, or disability status.

The U District Partnership is seeking an organized, proactive and collaborative Project Coordinator to support the Lid I-5 North Feasibility Study—a federally funded planning initiative exploring opportunities to reconnect neighborhoods divided by Interstate 5 between NE 45th Street and NE 50th Street.

This is a unique opportunity to be a part of one of Seattle's most significant long-term planning efforts, working alongside community leaders, public agencies, and technical experts to explore how Interstate 5 could be transformed from a barrier into a connector between neighborhoods.

Working closely with the Urban Vitality Manager, the Project Coordinator will oversee the day-to-day coordination and administrative operations of this complex, multi-year initiative. The role will support project management, consultant coordination, public engagement, grant administration, and collaboration among numerous public agencies, community organizations, and project partners.

Serving as the organizational hub for the project, the Project Coordinator will help ensure work stays on schedule, meetings and public engagement activities are well coordinated, project information is organized and accessible, grant requirements are met, and communication flows effectively among project partners and stakeholders. This position requires someone who enjoys managing multiple priorities, building relationships, solving problems, and creating systems that keep complex projects moving forward.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a collaborative environment with diverse stakeholders. They are an effective communicator who takes initiative, exercises sound judgment, and enjoys supporting projects that have a meaningful and lasting impact on the community.

This position is based primarily in person at the U District Partnership office and at project meetings and community events throughout the neighborhood. The schedule generally follows standard business hours, with occasional evening and weekend meetings and public engagement events.

The Project Coordinator will support the Lid I-5 North Feasibility Study through coordination, communications, and administrative support.

Responsibilities include:

• Maintain project work plans, schedules, milestones, documentation, and action-item trackers, ensuring timely follow up on decisions
• Coordinate and track consultant deliverables, contract administration, invoice processing, and budget tracking
• Support preparation of meeting agendas, presentations, meeting summaries, and implement of project management systems
• Maintain documentation, reporting, reimbursement requests, and recordkeeping required for federal grant compliance
• Organize and maintain project files and administrative records throughout the life of the project

• Coordinate logistics for advisory committee meetings, public workshops, open houses, and stakeholder meetings.
• Support outreach to neighborhood organizations, businesses, residents, public agencies, and community partners
• Maintain stakeholder databases, contact lists, calendars, and communication records
• Support preparation of newsletters, project updates, website content, and other public communications
• Respond to…