Development Coordinator

About UsOur MissionSIFF is a Seattle-based arts nonprofit dedicated to the creation of vibrant experiences and spaces that champion film discovery and arts education.

At SIFF We Value… Partnership, Sustainability, Curiosity, Inclusion, Courage Diversity, Equity, Inclusion and Social JusticeSIFF is committed to being an anti-racist and anti-oppression organization. We strive to provide an environment that encourages inclusive experiences for all our audiences, volunteers, artists, staff, and greater community. To create inclusivity and belonging, SIFF expects everyone participating in our events to uphold and embrace this commitment.

SIFF has a stated commitment Racial Equity and Social Justice (RESJ)
We believe that our mission-centered work to create and share space for community bears a responsibility to be fiercely inclusive of communities that have long been systematically marginalized and excluded. We are dedicated to improving racial equity within our organization and our community. Our strategic commitment means that we approach our work through an RESJ “lens,” to ensure we are centering RESJ principles through our work.

About the Position The Development Coordinator will work closely with members of the Development team to provide support in fundraising activities, donor and member engagement, and event coordination to support SIFF’s fundraising goals. Duties include coordination of donor stewardship and engagement, benefit fulfillment, annual giving campaigns, and event logistics in order to provide meaningful experiences for donors and members. This role works collaboratively across departments and handles sensitive donor and gift information requiring adherence to strict confidentiality.

Reports To:

Director of Advancement Compensation: $26.44 - $27.88 per hour (USD)
Primary Responsibilities Administrative Responsibilities (25%)Ensure a timely and accurate gift entry and acknowledgment process for all gifts and memberships, including documentation and follow up of verbal and written pledges.

Prepare and send prompt acknowledgement letters by preparing data, merging, customizing language, printing, distributing for signatures, documenting in database, and mailing. Maintain accurate and complete information in the CRM.Work with Finance staff to ensure that all contributions - including all types of individual gifts, memberships, sponsor ships, and grants - are received, entered, and accurately tracked by both Development and Finance.

Assist in drafting contracts, acquiring signatures, maintaining organization, recording/updating information in the database and invoicing.

Provide support with proposals, grant requests, and reporting as needed.

Donor & Member Communications (25%)Coordinate, build and send member and donor emails

Support the membership renewals and benefit fulfillment process

Support physical mailing projects, including membership and annual giving campaigns

Work collaboratively with the Marketing and Communications department on the administration of promotional materials, mailings, and community outreach projects.

Maintain and/or create content on all donor-related web pages of the SIFF website.

Communicate with members and donors by phone, email, in-person, including management of SIFF Membership and SIFF Giving email inboxes, answering incoming questions and providing assistance or asking for help with solutions when needed

Provide excellent customer service and support to SIFF donors, sponsors, members, and patrons.

Stewardship, Events, and Pipeline Development (50%)Assist with the implementation of a portfolio management system and appropriate stewardship, cultivation, and engagement support

Assist with researching, building, and maintaining donor and prospect lists and profiles.

Prepare solicitation lists for annual giving and membership campaigns, and coordinate data needs for email and direct mail efforts.

Coordinate logistics of events and experiences designed to cultivate and steward giving, including annual Marquee Gala, Talking Pictures, Salons, receptions and other events, including the management of invitation and guest lists, materials, and event details

Conduct…