Operations Coordinator - Ballard On the Park

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in more than 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally.

Across its platforms, Greystar has nearly $79 billion of assets under management, including over $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit

Ballard On the Park has an immediate opening for an experienced Operations Coordinator! Our team members are high performers that care about customer service and exceed expectations. The Senior Maintenance Technician plays a critical role in our success. The Operations Coordinator supports a broad range of facility management and building operations needs by delivering essential administrative and operational support to the community’s maintenance and operations teams.

This role helps ensure facilities are well maintained, compliant, and operating efficiently.

In addition to our competitive compensation, we offer housing discounts of up to 40% at Greystar communities, cell phone allowance, monthly bonus incentives, and a robust benefits and perks package.

• Being part of a team and having fun while providing excellent customer service
• Complete routine inspections of custodial work, building entryways, and special work order areas
• Assist with vendor management and other duties
• Perform routine maintenance and inspections for equipment

• 2-3 years of experience in housing operations, property management, or related field
• High level of professionalism in both manner and dress
• Excellent communication skills: ability to read, write and communicate effectively
• Proficient in MS Office Suite

Greystar maintains a focus on people, genuine relationships, and shared values with a diverse and inclusive culture. We offer robust training and development for all positions to provide long term career opportunities. If you're looking for more, we’re looking for you!

• Collaborates regularly with Operations staff to support daily facility management activities and to ensure units and common areas are clean, well maintained, and move-in ready.
• Prepares and reviews contract documents, including issuing purchase agreements, drafting change orders, assembling transmittal packages, securing approvals and signatures, and ensuring all documentation is accurately distributed and processed.
• Develops reports, maintains transaction logs, and creates tracking tools to monitor invoices, expense reports, and project progress, providing timely updates to management as needed.
• Processes project-related billing by reviewing and submitting credit applications, establishing new vendors, coding invoices, and completing follow-up to ensure timely payments.
• Monitors expenses and supports adherence to fiscal guidelines and budget expectations.
• Creates and distributes communication materials, schedules appointments, and serves as a point of contact for internal teams, external partners, and vendors.
• Collects and verifies vendor documentation—such as insurance certificates, W-9 forms, lien releases, and licenses—to ensure compliance with regulatory and code requirements.
• Supports project execution by coordinating tasks, managing documentation, and assisting with vendor and contractor relationships to ensure timely and successful project completion.
• Participates in ongoing evaluation and refinement of operational policies and procedures.
• Conducts routine inspections of custodial work, building entryways, and special work…