CTU Research Study Assistant

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The Division of Cardiology is recruiting for a full‑time Research Study Assistant to join their team. This position will provide support to the CTU Research Manager and Research Coordinators in the conduct of both NIH and industry‑sponsored clinical trials.

This position will provide general research support and assistance to the UW Cardiology Clinical Trials Unit research team. It must be able to work independently on multiple projects, prioritizing tasks with simultaneous and competing timelines. The holder will collaborate with Research Coordinators, administrative and regulatory teams, health‑care teams, research participants, and other groups integral to the successful completion of the research projects.

After initial training, the assistant is expected to be primarily responsible for coordinating and managing minimal‑risk, non‑interventional studies such as registries, observational studies, and special projects under minimal oversight.

• Complete laboratory requisition forms and assemble specific kits for upcoming research subject visits; order and maintain study kit inventory, and manage kit breakdown and destruction.
• Prepare study document packets in preparation for upcoming research subject visits.
• Assist Research Coordinators with tracking research subject samples following study‑specific guidelines for storage and shipping.
• Assist Research Coordinators with obtaining medical records from external providers and facilities.
• Obtain radiology images, complete requisition forms, and prepare image submissions to sponsor vendors.
• Schedule study visits at required intervals with the appropriate units, including Cardiology Clinic, TRU, Radiology, Cath Lab, Pre‑Anesthesia, etc.
• Assist Research Coordinators with safety event reporting by completing record requests, redacting medical records, and other administrative tasks.
• Assist with other administrative tasks to support day‑to‑day processes of clinical research studies, including completing financial documents, filing, scanning, copying, transporting documents and supplies, and other tasks as needed.
• Obtain dry ice and other supplies to ship research samples, and other research supplies.
• Responsible for archiving study documents once a study closes.
• Assist Research Coordinators with device storage and maintaining records.
• Arrange patient parking.
• Submit check requests for patient reimbursement.
• Book conference rooms.

• Responsible for general upkeep to support clinical research operations, including organizing and maintaining supplies, ordering office supplies, submitting support tickets, and other administrative tasks as needed.
• Scanning, printing, and filing of paper study and support documents.
• Assist Research Coordinators and Regulatory Coordinators with maintaining central administrative documents including CVs, certifications and licenses, calibration and maintenance records, and other relevant logs and documents.
• Assist with Florence (eReg) file maintenance.

• Additional special projects may be assigned depending on project availability, suitability, and demonstrated performance and will be determined on a case‑by‑case basis.
• Special projects may require reviewing and explaining informed consent forms to potential study participants, completing questionnaires and surveys with prospective and current study participants under the general oversight of Cardiology faculty.
• Review medical records and other study documents and enter study data onto case‑report forms and databases according to project requirements.

• Two years of college‑level coursework in a relevant academic area AND one year of appropriate experience.

• Demonstrated strong organizational and time‑management skills with a…