Proposal Coordinator; AEC

Environmental Science Associates (ESA) is a 100% employee‑owned environmental consulting firm. We plan, design, permit, mitigate, and restore for projects across our communities, infrastructure systems, open spaces, and wildlands. We are 50 years strong in 21 offices across California, the Pacific Northwest, and the southeastern United States.

ESA seeks a Proposal Coordinator to join our Northwest Marketing Team
. We are looking for a dynamic individual with two or more years of relevant experience in the development and coordination of deliverables to requests for proposals/qualifications (RFP/RFQ) in the Architecture and Engineering (A/E) market. Successful candidates will demonstrate the initiative, skill, and personal commitment to manage multiple proposals concurrently; the ability to produce accurate, compliant, and creative proposals; and the flexibility and commitment to meet quick turnaround client deadlines.

The selected candidate shall be at one of our Northwest offices (Seattle, WA or Portland, OR).

• A Proposal Coordinator with a minimum of 2 years of experience in the A/E/C industry in Washington and/or Oregon who is seeking an opportunity to learn and share innovative ideas. You are able to work collaboratively with department members and internal clients to identify, research, and evaluate marketing opportunities.
• You can complete day‑to‑day tasks in a fast‑paced environment and maintain a commitment to high‑quality deliverables. You are proactive and detail oriented and able to work individually and as part of a team.
• You thrive in a collaborative environment and possess exemplary communication skills. You have exceptional writing and oral presentation skills.
• You are an effective collaborator able to collect and coalesce information from various technical teams to produce persuasive proposals, compelling content, and marketing collateral for clients, agency staff, teaming partners, and other interested parties.
• You hold a Bachelor’s or Associate’s degree in Marketing, Journalism, Communications, English or a related field. Additional years of experience will be considered in lieu of degree.
• You thrive in an office and remotely and are prepared to be in the office at least three days a week.
• You have strong MS Office Suite skills, and are knowledgeable in Adobe Suite (InDesign, Illustrator).
• You are looking for the opportunity to work with a team of planners, scientists and engineers, biologists, archaeologists, and designers who share your passion for sustainability and nature.

• Support the Northwest Region to meet and exceed our annual acquisition goals by assisting in the creation and coordination of multi‑discipline proposals as specified in ESA’s Strategic, Market, and Regional Business Plans in collaboration with technical teams.
• Thrive in a fast‑paced, challenging environment and be able to manage multiple responsibilities and deadlines, while working on a team or independently.
• Help streamline and monitor the client management process. Receive, review, and distribute marketing leads for pursuit.
• Assist with data collection and records management for proposal, project, personnel, clients, and teaming partner information using CRM software; generate reports as needed. Maintain internal qualifications and resume library.
• Assist with prime and sub‑consultants for pursuits and participate in and coordinate short‑list interview preparation.
• Participate in regular marketing and business development meetings. Support opportunity tracking and identify strategic cross‑discipline and/or cross‑regional marketing opportunities. Assist with strategic marketing programs and plans of action including conference and event participation.

Joining ESA means becoming part of a close‑knit team of environmental professionals for whom every day involves career growth, learning, creativity, fun, and the satisfaction of knowing that you have contributed to outstanding iconic projects, improved environmental stewardship, and advanced a more sustainable and resilient future for our communities and wild places.

At ESA, we provide medical, dental & vision…