Logistics Specialist

Overview

If precision, compliance, and coordination are your strengths, this role puts them to work n a team responsible for managing complex logistics, fleet operations, and government property in a highly regulated federal environment. Join FWI in supporting one of NOAA's premier research facilities. The Logistics Specialist will play a vital role in enabling groundbreaking oceanographic and atmospheric research at the Pacific Marine Environmental Laboratory.

This position offers the opportunity to manage complex international shipments for cutting-edge scientific equipment, coordinate a federal vehicle fleet, and maintain critical property assets that support research ranging from tsunami detection to ocean acidification studies. You'll work in a dynamic scientific environment where your logistics expertise directly contributes to NOAA's mission of understanding and predicting our changing planet.

Hybrid: This full-time hybrid position will work Monday through Friday, 8 AM PST to 5 PM PST, with 80% of work performed onsite at 7600 Sand Point Way Seattle, Washington 98115 United States

Shipping and Logistics Operations

• Coordinate and oversee all inbound and outbound shipments through various shipping methods and carriers
• Facilitate both domestic and international shipments, ensuring compliance with all relevant regulations, customs requirements, and documentation
• Establish, prepare, and maintain Government Bills of Ladings (GBLs) for all shipments in accordance with federal shipping regulations
• Monitor and track all shipments using appropriate tracking systems and databases
• Research and select appropriate shipping methods based on cost, timing, and cargo requirements
• Coordinate with freight forwarders, customs brokers, and carriers to ensure timely delivery
• Resolve shipping discrepancies, delays, claims, and issues in coordination with carriers and internal stakeholders
• Manage shipping documentation including packing lists, commercial invoices, and certificates of origin for international shipments

Vehicle Fleet Management

• Manage and maintain NOAA vehicle fleet maintenance schedules and requirements
• Coordinate vehicle service appointments, inspections, and repairs with authorized service providers
• Track vehicle usage, mileage, and fuel consumption
• Maintain accurate and current records of vehicle maintenance history, registration, and compliance documentation
• Ensure vehicles meet all safety and operational standards
• Monitor vehicle replacement schedules and coordinate procurement activities as needed

Property and Asset Management

• Track and manage laboratory property and assets using established government databases and tracking systems
• Conduct property tagging, labeling, and identification in accordance with federal property management requirements and standards
• Perform periodic inventory counts, audits, and reconciliations to ensure accuracy
• Maintain accurate and up-to-date asset management records, databases, and documentation
• Update property records for acquisitions, transfers, disposals, and location changes
• Support property disposition, transfer, and excess property activities as required
• Prepare property inventory reports and respond to property-related inquiries
• Ensure compliance with federal property accountability standards

Database and Records Management

• Establish and maintain comprehensive databases for shipment tracking, vehicle maintenance, and property management
• Generate regular reports on logistics activities, costs, property inventories, and fleet status
• Ensure data accuracy and integrity across all tracking systems
• Archive and maintain historical records in accordance with federal record-keeping requirements

Administrative and Coordination Duties

• Communicate and coordinate regularly with the contractor supervisor and Contracting Officer's Representative (COR) throughout project duration
• Maintain organized filing systems (both electronic and physical) for all logistics, shipping, and property documentation
• Prepare status reports, briefings, and presentations on logistics operations as required
• Respond to inquiries from PMEL staff regarding shipments, property, and vehicle availability
• Coordinate with vendors, suppliers, and service providers to obtain quotes and schedule services
• Process invoices and maintain budget tracking for logistics-related expenditures
• Identify and implement opportunities for process improvements and cost savings in logistics operations
• Participate in monthly progress meetings with COR and government personnel
• Ensure compliance with all applicable federal regulations, policies, and procedures

Quality Control

• Perform quality checks on all shipping documentation and property records
• Identify and correct discrepancies in logistics and property databases
• Implement systematic procedures to prevent errors and ensure consistency
• Support contractor quality control initiatives as outlined in the Quality Control Plan

Education

• Bachelor's degree in logistics, supply…