Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the incoming cash outflow of the company by processing, verifying, and reconciling invoices. This role requires a high level of accuracy and attention to detail to ensure vendors are paid correctly and on time, maintaining strong business relationships.

• Invoice Processing: Review, code, and enter a high volume of vendor invoices into the accounting system with accuracy.
• Three-Way Matching: Match purchase orders (POs), receiving documents, and invoices to verify the legitimacy of charges.
• Payment Runs: Prepare and execute weekly/bi-weekly check runs, ACH payments, and wire transfers.
• Vendor Management: Maintain vendor profiles, respond to payment inquiries, and resolve any billing discrepancies or disputes.
• Reconciliation: Reconcile vendor statements monthly and assist with month-end closing procedures related to A/P.
• Compliance & Tax: Assist with annual Form 1099 processing and ensure compliance with internal controls.

• Education: Associate’s degree in Accounting, Finance, or Business Administration (preferred but not required with equivalent experience).
• Experience: 3+ years of dedicated accounts payable experience.
• Skills: Proficiency in ERP systems (e.g., Net Suite, SAP, Quick Books) and Microsoft Excel; strong data-entry speed and accuracy.