State Attorney's Office, 10Th Circuit- Clerical Specialist

Clerical Specialist I

This is clerical work in the operation of a switchboard, which involves the responsibility for accuracy in placing and answering calls, remembering names and location of agency personnel, and agency organizational routines. Primary duties also include scanning of all incoming mail received both electronically and via paper format. Bilingual employees will assist in translations.

Duties include but are not limited to answering all incoming local and long-distance calls and making the proper connection to the person or office requested; placing outgoing local and long-distance calls; keeping records of long-distance calls and messages which cannot be delivered immediately; placing interoffice calls; answering routine non-technical questions and referring other questions to the proper person or office. Duties also include acting as receptionist, registering callers and visitors, directing them to the proper office and giving routine information.

Assignments may be a combination of, but not limited to the following, and/or similar clerical tasks: entering and updating information into office systems, pulling files, preparing folders, preparing or filing office correspondence and documents, extracting or copying information from one record to another, photo copying/printing documents, stamping/sorting/distributing mail, addressing envelopes, performing various office delivery runs and other miscellaneous duties as required.

Other duties may include maintaining detailed records, developing new clerical procedures, requisitioning/ordering/receiving/storing/issuing office supplies. Bilingual employees will assist in translations.

Knowledge, skills, and abilities include:
Ability to multi-task;
Knowledge of basic phone systems; ability to communicate effectively;
Dependable and routine in-office attendance during regularly scheduled business hours;
Ability to focus and pay attention to detail;
Ability to read and comprehend;
Efficient typing skills;
Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders;
Perform quality work within deadlines;
Ability to operate a computer and other office machinery;
Ability to run the telephone system and respond to calls professionally;
Ability to answer phone and take messages as required;
Ability to read and follow rules, regulations, policies and procedures;
Work effectively as a team contributor as well as independently;
Comply with all Public Records statutes and policies;
Travel as required.

Education/minimum qualifications: A high school diploma or equivalency or an equivalent combination of training and experience. A qualifying typing test score may be required for designated position.

Physical requirements:

While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands and fingers to maintain files, supplies, and documents. The employee is frequently required to stand and walk. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 50 pounds;
Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust to focus;
The noise level in the work environment is usually moderate;
Applicant must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated above. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Benefits include, but are not limited to, health, dental, vision, life, paid annual and sick leave, paid state holidays, and a State retirement package. State employees are required to participate in the State of Florida Direct Deposit Program and contribute 3% of monthly gross (pre-tax) to the Florida Retirement System.

The State Attorney's Office has a harassment-free workplace policy and professional conduct requirement. Employees must practice safe workplace procedures and follow policies and procedures regarding confidentiality and honesty. Employees must maintain satisfactory work attendance and job performance level. Applicants considered for employment will be required to pass a comprehensive background check including fingerprinting.

Location:

Sebring, FL, US, 33870