Executive Administrative Assistant

Pride Health is hiring a Executive Administrative Assistant to support our client’s medical facility in Secaucus NJ 07094 . This is a 3-month assignment with the possibility of a contract-to-hire opportunity, and it's a great way to start working with a top-tier healthcare organization!

Job Title:

Executive Administrative Assistant (Hybrid work schedule: 3 days in-office per week)

Location:

Secaucus NJ 07094

Duration: 3 Months+

Pay rate: $25-$30 per hour

Schedule:

Monday-Friday 9a-5p(40 hours/week)

Key Roles and Responsibilities:

• Provide comprehensive administrative support to the Director and/or large staff groups
• Answer and screen telephone calls; greet visitors and direct inquiries appropriately
• Determine which requests require action by the supervisor or appropriate team members
• Schedule and coordinate meetings, appointments, and maintain executive calendars
• Arrange, prepare, and distribute materials for staff meetings and other business meetings
• Take accurate notes and prepare meeting minutes when required
• Prepare and manage business communications including memos, emails, invoices, and other correspondence
• Research, coordinate, and book travel arrangements for staff members
• Prepare and submit expense reports in a timely and accurate manner
• Respond to procedural and administrative requests from internal and external stakeholders
• Create, organize, and maintain electronic and physical filing systems
• Process, manage, and distribute incoming email and correspondence
• Generate, compile, and analyze reports as required
• Perform additional administrative duties as assigned to meet business needs and customer requirements

Required Work Experience:

• Minimum of 2–4 years of administrative or executive support experience
• High School Diploma or equivalent – Required
• Bachelor’s Degree in Business or a related field – Preferred

Skills and Competencies:

• Excellent interpersonal, verbal, and written communication skills
• Strong ability to interact professionally with customers, executives, and co-workers
• Intermediate to advanced proficiency in Microsoft Word, Excel, and Power Point
• Strong organizational and time-management skills
• Ability to multitask, prioritize, and work effectively in a fast-paced environment
• High level of discretion and professionalism when handling confidential information

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, , legal support, auto ,home insurance, pet insurance, and employee discounts with preferred vendors.