Administrative Assistant

Description

We are looking for a detail-oriented Administrative Assistant to join our team in Jersey City, New Jersey. In this contract position, you will play a vital role in supporting a dynamic sales team and ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Responsibilities:

- Provide administrative support to a high-volume sales team, assisting with daily operations and tasks.

- Accurately enter and release orders using Sales Pad and Microsoft Dynamics, ensuring data integrity and timely processing.

- Monitor shipment statuses, identify delays, and implement proactive solutions to resolve order-related issues.

- Coordinate shipping logistics, including label preparation and sample shipments, to streamline delivery processes.

- Maintain office supplies and snacks inventory, placing orders as needed to support team productivity.

- Build and maintain positive relationships with sales staff, management, customers, and external vendors.

- Respond to inquiries and provide excellent customer service to internal and external stakeholders.

- Perform general administrative duties, including data entry and receptionist tasks, to ensure efficient office operations.

- Collaborate with team members to address ad hoc requests and support business priorities.

Requirements - Previous experience in administrative roles or customer service is preferred but not required.

- Proficiency in using Microsoft Dynamics or similar systems for order processing.

- Strong organizational skills with the ability to manage multiple tasks simultaneously.

- Excellent communication skills, both verbal and written, to interact with diverse stakeholders.

- Attention to detail and accuracy in handling data and documentation.

- Ability to work independently and as part of a team in a fast-paced environment.

- Familiarity with shipping logistics and office supply management is a plus.

- Proficiency in basic office tools, including data entry and answering inbound calls. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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