Executive Assistant

Job Description

Hourly Rate: $41-44/hour, plus yearly bonus.

Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. Successful candidates may be eligible to receive annual performance bonus compensation.

• Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
• Annual, no-cost health assessment program
• Blueprint for Wellness
• healthy
  
  MINDS mental health program
• Vacation and Health/Flex Time
• 6 Holidays plus 1 MyDay off
• Fin Fit financial coaching and services
• 401(k) pre‑tax and/or Roth IRA with company match up to 5% after 12 months of service
• Employee stock purchase plan
• Life and disability insurance, plus buy‑up option
• Flexible Spending Accounts
• Annual incentive plans
• Matching gifts program
• Education assistance through MyQuest for Education and career advancement opportunities

This role requires in‑person presence (3 days) at our Secaucus, NJ office to ensure strong collaboration and connectivity.

• Serve as a trusted partner to the CMCO, managing priorities, time, and focus to enable maximum effectiveness.
• Manage complex and dynamic calendars, proactively identifying conflicts, making trade‑offs, and ensuring alignment to business priorities.
• Anticipate needs and take action ahead of direction, adapting quickly to real‑time changes in a high‑velocity environment.
• Act as a gatekeeper and facilitator for inbound requests, exercising sound judgment to prioritize and route effectively.
• Coordinate and prepare for critical meetings, including Board of Directors meetings, earnings calls, and external engagements.
• Prepare, maintain, and manage high‑quality materials for Board and senior leadership meetings.
• Manage executive communications, including drafting correspondence, screening inquiries, and ensuring timely follow‑up.
• Arrange complex travel, ensuring all logistics and contingencies are proactively addressed.
• Develop and maintain systems to track priorities, deadlines, and key deliverables.
• Process and manage expense reporting accurately and efficiently.
• Build strong, collaborative relationships across the Executive Assistant network to ensure alignment and seamless coordination across leadership.
• Maintain a high level of discretion and professionalism in handling confidential and sensitive information.
• Provide support outside of standard business hours as needed to meet the demands of the role.

• Bachelor’s degree or equivalent practical experience.
• 8–10+ years of experience supporting C‑level executives in a fast‑paced, complex environment.
• Demonstrated commitment to building a career in executive support, with a focus on long‑term partnership and excellence in the role.
• Exceptional organizational skills with the ability to manage multiple priorities and shifting demands with speed and accuracy.
• Proven ability to anticipate needs, operate proactively, and exercise strong independent judgment.
• Strong interpersonal skills with the ability to build trust and relationships across all levels of the organization.
• High emotional intelligence and awareness of organizational dynamics, culture, and stakeholder needs.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and related tools.
• Demonstrated ability to handle confidential information with discretion.
• Professional, calm, and solutions‑oriented approach in high‑pressure situations.
• Highly responsive, accessible, and adaptable in a dynamic environment.

• Thrives in a fast‑paced, high‑expectation environment.
• Takes pride in enabling executive effectiveness through proactive support.
• Enjoys building strong relationships and acting as a connector across teams.
• Values depth of expertise and long‑term impact within the Executive Assistant profession.

Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume.

Equal Opportunity

Employer:

Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.