Administration - Executive Administrative Assistant

Administrative Assistant

Summary:

Perform administrative duties to support Director and/or large staff

Duties/Responsibilities:

• Answering telephone calls and greeting visitors
• Determine which requests need to be handled by supervisor or team member
• Schedule meetings, appointments and maintain calendars
• Arrange and prepare materials for staff and other meetings
• Take notes and minutes in meetings
• Prepare communications and documents, such as memos, emails, invoices and other correspondence
• Research and book travel arrangements for staff members
• Complete expense reports
• Respond to procedural requests
• Create and maintain a filing system
• Process and distribute incoming email
• Generate and analyze reports, if applicable
• Perform other duties as assigned to meet the business needs or customer requirements

Required

Work Experience:

2-4 years administrative experience

Skills:

• Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers
• Intermediate to advanced computer skills (Word, Excel, PowerPoint)
• Ability to multi-task and work in a fast-paced environment

Qualifications:

• HS Diploma or Equivalent – Required
• Bachelor's Degree – Business or related field – Preferred

EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."