IT Project Coordinator

About The Role

Project Coordinator supports procurement, inventory, and operational activities by managing purchasing workflows, vendor coordination, inventory tracking, and financial documentation processes. This role focuses on ensuring timely procurement of goods and services, maintaining accurate inventory and asset records, and supporting cross‑functional operational efficiency within a fast‑paced business environment.

• Generate and manage e‑tickets from initiation through completion.
• Communicate with vendors to obtain quotes, pricing, and procurement related information.
• Create and process purchase orders based on approved vendor quotations.
• Review, reconcile, pay, and close purchase orders against submitted invoices.
• Onboard new vendors using W‑9 documentation and maintain accurate vendor records.
• Prepare, upload, and route CAPEX documentation and approval forms through signature workflows.
• Maintain detailed accounts payable and invoice tracking reports, including monthly reconciliations of outstanding invoices.
• Coordinate with accounting and internal stakeholders to ensure compliance with CAPEX policies and financial procedures.
• Confirm receipt of goods and services with stakeholders to support invoice processing and PO closure.
• Receive, unpack, organize, and maintain inventory for incoming shipments and equipment deliveries.
• Maintain stock level records for commonly ordered items and initiate replenishment orders based on inventory thresholds.
• Tag and track company assets using asset tracking software, including serial number documentation for equipment over designated value thresholds.
• Work with members of the different IT teams to assist with inventory management.
• Create and manage Stock Transport Orders (STOs) from request through delivery confirmation.
• Prepare ST4 tax exemption documentation.

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Finance, Information Systems, Information Technology, or a related field.
• 2+ years of experience supporting procurement, purchasing, inventory management, or operational coordination activities.
• Working knowledge of SAP purchasing and inventory workflows.
• Experience processing purchase orders, invoices, and vendor documentation.
• Strong organizational skills with the ability to manage multiple requests and deadlines simultaneously.
• Experience maintaining inventory records and tracking company assets.
• Proficiency with Microsoft Office applications including Excel and Outlook.
• Strong communication skills and ability to coordinate with vendors, accounting teams, and internal stakeholders.
• Detail oriented approach with strong recordkeeping and documentation management skills.
• Experience using asset management or inventory tracking platforms such as Asset Panda (preferred).

• Experience supporting CAPEX procurement processes and approval workflows.
• Experience with Docu Sign approval routing and documentation management.
• Familiarity with accounts payable reconciliation and financial reporting processes.
• Experience working in fast paced operations, manufacturing, or technology environments.
• Experience working with SAP for purchasing, inventory management, and procurement operations.
• Experience using Asset Panda for asset tracking and inventory management.

ZT Systems assesses market data to ensure a competitive compensation package is created for all our employees. The typical base salary for this position is expected to be $60,320 per year. If hired, the final base salary will be determined on an individual basis taking into consideration experience, skills, knowledge, education and/or certifications.

• Competitive base salary.
• Performance based annual bonus eligibility.
• 401(k) retirement savings plan.
• Tuition reimbursement for eligible education programs.

• Comprehensive medical, dental, and vision coverage with access to leading providers.
• Mental health resources and employee wellness support programs.
• Company paid life and disability insurance.

• Paid time off (PTO) and company paid holidays.
• Parental leave and family care support programs.