Project , Event Operations

Project Employee (PE), Event Operations

The Project Employee (PE), Event Operations supports the Events team in the planning, coordination and onsite execution of league events. This entry-level role provides project and operational support across multiple event work streams, helping to manage timelines, track deliverables, coordinate with internal teams and external partners and maintain visibility into event readiness.

The position serves as a flexible, hands-on resource across all areas of Event Operations, providing onsite support as needed across transportation, shipping and logistics, hotels, event systems, venue operations and other operational functions to help ensure seamless event delivery. The PE will also support the team's adoption and integration of new technologies, including AI and project management tools, to improve workflows, collaboration, information sharing and operational efficiency.

The ideal candidate is highly organized, detail-oriented, technologically curious and adaptable, with a willingness to learn across multiple areas of event operations and the ability to manage competing priorities in a fast-paced, collaborative environment.

Project Management & Technology Integration

• Support the planning and execution of event operations through structured project management, helping to ensure key milestones, deliverables, dependencies and timelines remain on track.
• Support the development and maintenance of project plans, operational roadmaps, staffing grids, schedules, planning documents and other tools that provide visibility into event readiness and execution.
• Coordinate cross-functional work streams, track action items and dependencies and help identify risks, gaps and opportunities for improved efficiency.
• Support the evaluation, testing and integration of new technologies, including AI-powered solutions and project management tools, to streamline workflows, improve collaboration and enhance operational effectiveness.
• Partner with the Event Operations team to identify opportunities to automate repetitive processes, improve information sharing and modernize existing planning and execution practices.
• Support the implementation and adoption of new tools and platforms by helping with workflows, documentation, templates and best practices that enable consistent use across the team.
• Maintain centralized project documentation and shared resources using platforms such as SharePoint, Microsoft Teams and other project management and collaboration tools.
• Maintain dashboards, trackers and reporting tools that provide visibility into project status, key milestones, outstanding decisions and operational readiness.
• Support project meetings and working sessions by helping project leads establish objectives, document decisions and track follow-through on key actions and deliverables.
• Identify and recommend opportunities to improve Event Operations workflows through process enhancements, technology and AI-enabled solutions.

Event Operations Support:

Provide project coordination and hands-on operational support across Event Operations, contributing to the planning, preparation and onsite execution of league events. Areas of focus may include, but are not limited to:

Transportation

• Support transportation planning and execution, including manifests, schedules, routing information and movement tracking.
• Coordinate with transportation vendors, internal stakeholders and event partners to support efficient event transportation operations.
• Maintain accurate transportation plans, trackers and operational information and assist with real-time updates during event execution.
• Provide onsite transportation support, helping to monitor operations, communicate changes and assist with issue resolution as needed.

Venues

• Support venue planning and operations, including space management, signage, access requirements and logistical coordination.
• Assist with credential and access planning and tracking to support operational requirements.
• Coordinate venue-related information, requirements and updates across internal departments, venue partners and vendors.
• Support venue readiness, load-in, event…