Early Intervention Administrative Assistant

Administrative Assistant Part-time Sedalia, MOPettis County The Center for Human Services (CHS) has provided exceptional opportunities for individuals with intellectual and developmental disabilities since 1955. Currently, CHS provides programs and services to assist individuals with disabilities, low-income, at-risk children, and their families to meet their goals and experience their best lives while living, working, playing, and becoming a part of their communities.

As an organization, we are leaders in excellence, we have a steadfast commitment to solutions, we respect all differences, abilities, and similarities in our employees and clients, and we advocate autonomy!

POSITION SUMMARY:

The Early Intervention Administrative Assistant supports the System Point of Entry (SPOE) team by performing clerical and administrative task in a manner that reflects CHS’s mission, vision, and values, and ensures continuous quality improvements and compliance with all Department of Elementary and Secondary Education (DESE) contract requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Creates a culture of communication by positively representing the First Steps Program, Department of Elementary and Secondary Education, and Center for Human Services. Demonstrates respect for the capabilities, backgrounds and cultural differences of families, children, co-workers, and the public consistent with trauma informed practices.

Supports the SPOE Team spreadsheets, preparing reports, updating forms, and other program documents, making suggestions for improvements and new strategies if necessary, handling information requests, transferring children’s records as needed, and completing special assignments to include data entry, document preparation, intake activities, filing/uploading documents, and retention to ensure required timelines and deadlines are meet.

Skilled in CHS and First Steps knowledge by having a general understanding of CHS and First Steps to respond to questions that come to the SPOE office and link families and community members to the appropriate support.

Supports the SPOE office through handling all assigned administrative duties for SPOE and CHS while providing office coverage Monday through Friday 8am to 4:30pm during required contract days.

Assists the SPOE with Process Improvement by supporting the region with reviewing and improving processes and creating new strategies if necessary.

Responsible for promoting a positive Safety Culture is expected and necessary to make CHS a safe place in which to work. Safe work practices and policies for this position shall be reviewed and strictly followed and complete training as stated by CHS policy HRD-P-022.

QUALIFICATIONS:

REQUIRED EDUCATION Associates degree (AA or AAS) in related field plus one year of related work experience or combination of education and/or experience to equal three years.

REQUIRED MISCELLANEOUS QUALIFICATIONS Must have a valid Driver’s license

Must have proof of personal valid vehicle insurance

Background screenings required prior to start

Fingerprinting after starting

PREFERRED EXPERIENCE Knowledge of Paycom, WebSPOE preferred.

SKILLS AND ABILITIES:

Ensure the confidentiality of information regarding the program, staff, and individuals served

Excellent Excel, Word, and PowerPoint skills.

Person-centered

Possesses and demonstrates strong working knowledge of Frist Steps and the DESE requirements

Respect the rights of all individuals served

Strong communication skills, both written and verbal

Strong organizational skills

COMPETENCIES:

Accurate listening

Conceptual thinking

Constructive criticism

Personal accountability

Positive attitude toward others

Proactive thinking

Respect for policies

Results-orientated thinking

Self-Starting ability

Strong adherence to confidentiality

PHYSICAL REQUIREMENTS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift 10 pounds at times and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, and ability to adjust focus while using…