Administrative Assistant

Administrative Assistant Part-time Sedalia, MOPettis County The Center for Human Services (CHS) has provided exceptional opportunities for individuals with intellectual and developmental disabilities since 1955. Currently, CHS provides programs and services to assist individuals with disabilities, low-income, at-risk children, and their families to meet their goals and experience their best lives while living, working, playing, and becoming a part of their communities.

As an organization, we are leaders in excellence, we have a steadfast commitment to solutions, we respect all differences, abilities, and similarities in our employees and clients, and we advocate autonomy!

POSITION SUMMARY:

The Early Intervention Administrative Assistant supports the System Point of Entry (SPOE) team by performing clerical and administrative task in a manner that reflects CHS’s mission, vision, and values, and ensures continuous quality improvements and compliance with all Department of Elementary and Secondary Education (DESE) contract requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Creates a culture of communication by positively representing the First Steps Program, Department of Elementary and Secondary Education, and Center for Human Services. Demonstrates respect for the capabilities, backgrounds and cultural differences of families, children, co-workers, and the public consistent with trauma informed practices.
• Supports the SPOE Team spreadsheets, preparing reports, updating forms, and other program documents, making suggestions for improvements and new strategies if necessary, handling information requests, transferring children’s records as needed, and completing special assignments to include data entry, document preparation, intake activities, filing/uploading documents, and retention to ensure required timelines and deadlines are meet.
• Skilled in CHS and First Steps knowledge by having a general understanding of CHS and First Steps to respond to questions that come to the SPOE office and link families and community members to the appropriate support.
• Supports the SPOE office through handling all assigned administrative duties for SPOE and CHS while providing office coverage Monday through Friday 8am to 4:30pm during required contract days.
• Assists the SPOE with Process Improvement by supporting the region with reviewing and improving processes and creating new strategies if necessary.
• Responsible for promoting a positive Safety Culture is expected and necessary to make CHS a safe place in which to work. Safe work practices and policies for this position shall be reviewed and strictly followed and complete training as stated by CHS policy HRD-P-022.

QUALIFICATIONS:

REQUIRED EDUCATION Associates degree (AA or AAS) in related field plus one year of related work experience or combination of education and/or experience to equal three years.

REQUIRED MISCELLANEOUS QUALIFICATIONS
• Must have a valid Driver’s license
• Must have proof of personal valid vehicle insurance
• Background screenings required prior to start
• Fingerprinting after starting PREFERRED EXPERIENCE
• Knowledge of Paycom, WebSPOE preferred.

SKILLS AND ABILITIES:

• Ensure the confidentiality of information regarding the program, staff, and individuals served
• Excellent Excel, Word, and PowerPoint skills.
• Person-centered
• Possesses and demonstrates strong working knowledge of Frist Steps and the DESE requirements
• Respect the rights of all individuals served
• Strong communication skills, both written and verbal
• Strong organizational skills

COMPETENCIES:

Accurate listening

Conceptual thinking

Constructive criticism

Personal accountability

Positive attitude toward others

Proactive thinking

Respect for policies

Results-orientated thinking

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