Senior AP​/AR Clerk

Senior AP/AR Clerk Responsibilities

Under administrative supervision, the Senior AP/AR Clerk performs basic accounts payable and/or receivable responsibilities and tasks. The role involves calculating, posting, and verifying information to maintain accurate accounting records. The clerk may train and assist other clerks and lead special projects, handling tasks in either the payables or receivables functions.

• Compile and check source documents for completeness, accuracy, and compliance.
• Process AP invoices using a 3‑way match.
• Handle mail, e‑mail, and faxes.
• Resolve discrepancies.
• Execute payments in compliance with SOX for ACH, wire, EPAY, and checks.
• Create, update, and maintain AP policies and procedures.
• Conduct aged receivable research, maintenance, and report generation.
• Perform account reconciliations and accruals.
• Manage vendor accounts by collecting and verifying information.
• Generate AP/AR reports, collecting, analyzing, and distributing data.
• Audit AP processes to ensure accuracy and compliance.
• Support internal and external audits.
• Apply cash receipts by posting customer payments using automated systems and manual methods.
• Balance multiple bank accounts daily.
• Prepare and process deposits via the digital check system.
• Print and mail invoices and customer statements.
• Communicate with customers regarding account updates, payment discrepancies, and returned payments.
• Process customer refunds and account adjustments as needed.
• Research and resolve customer concerns or account discrepancies promptly and professionally.
• Lead special projects or other duties as assigned to support the AP/AR department.
• Perform additional duties as assigned.

• Knowledge of accounting principles (accounts payable and/or accounts receivable).
• Proficient with desktop office software, including MS Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• High attention to detail.
• Strong problem‑solving skills and the ability to analyze and resolve discrepancies.
• Follow detailed instructions with minimal oversight.
• Meet both quality and quantity standards for assigned work.
• Build and foster effective business relationships with customers, vendors, and internal departments.
• Plan, prioritize, and organize work while multitasking.
• Work irregular hours or overtime as needed during peak periods such as month‑end, year‑end, and audits.

High school diploma or GED required; accounting or finance degree preferred. Prior accounts payable and receivable experience is required.

Work is performed in an office environment with frequent sitting for extended periods and occasional lifting of up to 10 pounds independently. Tasks may include stooping, reaching, and bending to meet accounting clerical and filing requirements.

• Medical, dental, and vision coverage (eligible on day‑1 of employment).
• 401(k) retirement savings program with company match.
• Profit‑sharing bonus.
• Paid vacation, sick leave, and holidays.
• Short‑term and long‑term disability programs.
• Wellness programs.
• Employee assistance programs.
• Training and development through the Alamo Group Learning & Development Academy.
• Employee tuition reimbursement.

Minorities/Women/Protected Veterans/Disabled