Senior AP​/AR Clerk

Senior AP/AR Clerk

Alamo Group Inc. is currently accepting applications to fill an Senior AP/AR Clerk position at its Corporate Headquarters.

Founded in 1969, with its Corporate Headquarters in Seguin, TX, and 32 manufacturing locations in the U.S., Canada, England, France, The Netherlands, Australia, and Brazil, Alamo Group Inc. has been a leader in the design, manufacture, distribution, and service of high quality equipment for infrastructure maintenance, agriculture, and other applications. Seguin is located in South Central Texas along the Guadalupe River, a short distance from San Antonio, TX (25 miles), Austin, TX (50 miles), and many other small/mid-sized cities that offer a unique blend of cultural, entertainment, educational, and recreational activities.

Alamo Group offers competitive pay and a wide range of employee benefits including:

• Medical, Dental, and Vision Coverage (eligible for coverage on day-1 of employment)
• 401(k) Retirement Savings Program with a Company Match
• Profit Sharing Bonus
• Paid Vacation, Sick Leave, and Holidays
• Company Paid Short and Long-Term Disability Programs
• Wellness Programs
• Employee Assistance Programs
• Training and Develop Programs through the Alamo Group Learning & Development Academy
• Employee Tuition Reimbursement
• And much more!

Alamo Group Inc. is currently accepting applications to fill the position of Senior AP/AR Clerk at its Corporate Headquarters.

Position Summary:

Under administrative supervision, the Senior AP/AR Clerk performs advanced accounts payable and receivable duties, along with complex administrative, auditing, reporting and account management functions. Responsibilities include invoice processing, cash application, payment execution, vendor management, discrepancy resolution, audit support, and financial data verification to ensure accurate and compliant accounting records. This role also provides broader department support and handles special projects as needed.

Essential Functions of the Job:

1. Compile and check source documents for completeness, accuracy, and compliance.

2. AP Invoice Processing using 3-way match

3. Handles mail, email and faxes.

4. Discrepancy Resolution

5. Payment Execution in compliance with SOX for ACH, Wire, EPAY, and Checks

6. Create, update, and maintain AP policies and procedures

7. Aged Receiver research, maintenance, and reports

8. Account Reconciliations and Accruals

9. Vendor Account management – Collect and verify information and maintain vendor accounts.

10. AP/AR Reports - Collect, analyze, and distribute information from data reports.

11. Audit of AP processes to ensure accuracy and compliance

12. Provide support for internal and external audits

13. Perform cash applications by posting customer payments using automated systems and manual methods

14. Balance multiple bank accounts on a daily basis.

15. Prepare and process deposits using the Digital Check system

16. Print and mail invoices and customer statements

17. Communicate with customers regarding account updates, payment discrepancies, and returned payments.

18. Process customer refunds and account adjustments as needed

19. Research and resolve customer concerns or account discrepancies promptly and professionally.

20. Special Projects or other duties as assigned to support the Accounts Payable/Receivable department

21. Other duties as assigned.

Knowledge,

Skills and Abilities

(KSA's):

1. Knowledge of accounting principles (accounts payable and/or accounts receivable)

2. Skilled and proficient with basic desktop office software, to include MS Word, Excel, and Outlook

3. Excellent verbal and written communication skills

4. High level of attention to detail

5. High-level problem-solving skills with the ability to recognize, analyze, and solve discrepancies

6. Ability to follow detailed instructions with minimal oversight

7. Ability to meet both quality and quantity standards for assigned work

8. Ability to build and foster effective business relationships with customers, vendors, and other departments within and across the organization.

9. Ability to plan, prioritize, and organize work and multitask.

10. Ability to work irregular hours or overtime as needed during peak times such as month-end, year-end, audits, etc.

Education and Experience:

• High School Diploma or GED required. Some college or associates degree is preferred.
• At least 5 years of previous accounts payable experience or a combination of work experience and education.

Working Conditions:

Primarily in an office environment indoors with frequent sitting for extended periods of time and occasional walking in and around a metal manufacturing plant. Occasional lifting, pushing or pulling of 10 pounds in the performance of administrative responsibilities.

Notes:

The above information is intended to describe the general nature and level of work being performed by employees within this classification. It is not intended to be construed as a comprehensive list of all duties, responsibilities and qualifications of employees so classified.