Administrative Assistant

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Full Time Business Support Seguin, TX, US

6 days ago Requisition

The Executive Assistant serves as a trusted partner to the Chief Executive Officer and President, providing high-level administrative, operational, and strategic support for Modular Building Group, its affiliated commercial division, Commercial Modular Group, and retail division, America's Factory Built Homes.

This position plays a critical role in supporting executive leadership across a diverse organization that includes modular and manufactured housing manufacturing, commercial modular construction, and multi-location retail home sales operations. The Executive Assistant acts as a central point of coordination for executive communications, strategic initiatives, leadership meetings, and cross-company projects while maintaining the highest level of confidentiality and professionalism.

The ideal candidate is highly organized, proactive, capable of managing competing priorities, and comfortable working with leaders, managers, customers, vendors, lenders, and professional advisors across multiple business entities.

• Provide direct administrative support to the CEO and President.
• Manage complex calendars, appointments, meetings, and executive schedules.
• Coordinate travel arrangements, accommodations, itineraries, and expense reporting.
• Prepare correspondence, presentations, reports, meeting agendas, and executive briefing materials.
• Screen and prioritize communications, including emails, phone calls, and requests for executive attention.
• Maintain confidentiality regarding business operations, financial information, personnel matters, acquisitions, and strategic initiatives.
• Track and monitor executive action items, priorities, and follow-up tasks.

• Facilitate communication and coordination among:
  • Modular Building Group
  • Commercial Modular Group
  • America's Factory Built Homes
• Coordinate information gathering and reporting from multiple departments and business units.
• Assist executive leadership in managing initiatives that impact manufacturing, retail, commercial construction, finance, and operations.
• Monitor project deadlines and ensure timely completion of executive requests.

• Support strategic planning initiatives, growth objectives, and organizational projects.
• Coordinate leadership meetings and assist in tracking progress toward company goals.
• Prepare executive dashboards, business summaries, and key performance reports.
• Conduct research and compile information for executive review and decision-making.
• Assist with special projects including acquisitions, expansion opportunities, new locations, and operational improvements.

• Coordinate executive staff meetings, leadership meetings, and management retreats.
• Prepare agendas, presentations, supporting documentation, and meeting minutes.
• Maintain records of action items and follow up with responsible parties.
• Assist with board meeting preparation and corporate governance documentation as needed.

• Serve as a professional liaison between executive leadership and:
  • Customers
  • Manufacturers
  • Attorneys
  • Auditors
  • Investors
  • Community leaders
• Coordinate executive visits to manufacturing facilities, retail locations, and commercial project sites.
• Assist with industry conferences, trade shows, customer events, and corporate functions.

• Maintain executive files, contracts, confidential records, and corporate documents.
• Develop and improve administrative systems and…