Administrative Assistant

Administrative Assistant - Selma, Alabama

National Salvage & Service Corporation is seeking an Administrative Assistant for our Tie Grinding Facility in Selma, Alabama. National Salvage and Service Corporation is an industry‑leading railroad contractor working in locations throughout the USA, handling millions of railroad ties each year. As an Administrative Assistant
, you will be responsible for all office duties including record keeping, office organization, and acting as a liaison between customers, employees, and contractors. Prior experience in an administrative position and/or bookkeeping is required, with preferred experience in the contractor and construction industry. Excellent written and verbal communication, proficiency in Excel and Word, and strong computer skills are essential.

Location:

On‑site in Selma, Alabama (not a remote position).

• Collect and review employee payroll data for processing
• Track incoming and outgoing inventory with extreme accuracy
• Consistently check emails and maintain regular communication with corporate headquarters
• Create, manage, and disburse reports
• Handle a range of administrative functions including phone calls, faxes, emails, document filing, and data entry

• Extremely organized
• Ability to multitask and prioritize
• Careful attention to detail
• Excellent written and verbal communication and proficiency using computers and office equipment
• Collaboration with others to complete tasks
• Maintain confidentiality while handling files and records
• Strong sense of urgency and initiative to get things done correctly
• Express a warm and helpful approach
• Seeking to build consensus and harmony
• Willing to perform repetitive tasks while having personal interaction
• Make decisions in line with established guidelines and procedures
• Effective written and verbal communication
• Three to five years of administrative experience
• Proficient with computers and office equipment including Microsoft Word and Excel as well as copy/fax machines

• Competitive pay
• Tuition reimbursement
• Flexible dates for time off
• Reasonably flexible schedule
• Opportunities for career advancement
• Full health benefits including medical, dental, vision, and long-term disability
• 401(k) plan with company match
• Comprehensive wellness program – offering 1:1 wellness coaching sessions

This job description is not intended to be a comprehensive list of the duties and responsibilities of the position.