Project Compliance Officer

Reports to:

Director – Planning and Development

Department:
Planning and Development

Rate of Pay: $35,568.00 Annually

Internal Contacts:
All City Departments

External Contracts:
General Public;
Businesses;
Industry;
Financial Institutions;
County Development;
Development Authorities;
Alabama Department of Economic and Community Affairs (ADECA);
Equal Employment Opportunity Commission (EEOC);
Consultants;
Chamber of Commerce;
Selma Historic Development Commission (SHDC);
Selma-Dallas County Historic Preservation Society (SDCHPS);
Engineering Firms;
Contractors;
Vendors;
Attorneys

Under the supervision of the Director, of Planning and Development, the employee performs a wide range of administrative
· and clerical functions associated with projects and labor compliance, bids, document production, and grants to ensure compliance of program regulations.

The employee develops and prepares grants that meet the strategic planning needs of the City; establishes and maintains grant files; conducts public hearings; prepares environmental assessments; and prepares reports to support efficient monitoring of grant programs.

The employee schedules and attends preconstruction conferences, notifies vendors, opens and posts bid invitations, and tabulates and issues bid awards to vendors. The employee enforces state law by reviewing and monitoring contracts prepared by contractors to ensure reporting requirements are met. Work is usually performed in accordance with well-defined procedures. This job is considered security-sensitive and is subject to a pre-employment background check.

The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the Americans with Disabilities Act (ADA) must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.

Conducts research for available grants to meet City planning and development funding requirements. Prepares grant applications for desired funding.

• Consults with the various offices within the City to determine funding needs.
• Conducts research on funding agencies and available funding from each.
• Develops strategic plan to initiate grants in a timely manner.
• Analyzes statistical data to determine possible grant opportunities.
• Assists in obtaining engineering and other technical support for project grants.
• Maintains files with demographic, financial, and narrative information for use in grant applications; updates information routinely.
• Searches for Requests for Proposals (RFPs); determines if funding meets the Department’s needs.
• Prepares grant application/proposal for City review.
• Develops proposed project and grant budgets.
• Presents RFPs to City Council for approval; puts grant requirements and specifications before Council to determine if funding will be accepted.

Performs grant administration and tracking. Prepares reports and documentation in accordance with grant requirements.

• Attends grant compliance workshop for detailed instructions on grant procedures, limitations, and guidelines.
• Establishes grant/project files for approved and awarded grants.
• Maintains budget and tracks expenditures of grant funds.
• Tracks required hours and materials for each grant.
• Generates and submits regular periodic reports to granting agency.
• Files and submits appropriate documents for reimbursement of funds from the granting agency.
• Assists with grant audits.
• Meets with the office receiving funding on a regular basis.
• Completes yearly and close-out reports at the end of grant period.
• Coordinates with City Finance to ensure proper financial reporting for open grants.

Performs duties to facilitate efficient operations of the department.

• Maintains files of correspondence, memos, grants and grant agreements.
• Maintains files of environmental clearances to ensure proper legal notification has been made.
• Maintains labor enforcement files of payroll from contractors.
• Maintains civil rights files to ensure bids are submitted to…