Office Manager - Maintenance Dept Job Senatobia area,Mississippi USA,Administrative/Clerical

Position: Office Manager - Maintenance Dept.

Maintenance Department Office Manager

The Maintenance Department Office Manager is a full-time, 12-month employee who reports to the Director and Assistant Director of Construction and Maintenance. This position provides college-wide administrative support by receiving, scheduling, and tracking work orders, serving as radio dispatch for maintenance personnel, and assisting with maintenance-related financial reporting.

Qualifications:

High School Diploma or equivalent preferred
Must possess a driver's license
Ability to read, interpret, and follow written and verbal instructions related to maintenance work
Proficiency in computer systems, including:

Electronic work order entry systems
Key control software
Electronic credit card systems
College purchasing software
Microsoft Office applications and other related programs

Ability to:

Maintain the physical capability to complete minor work orders as needed
Demonstrate a positive attitude and self-directed work habits
Maintain an organized work environment for self and others
Understand daily operational routines of staff in order to effectively delegate tasks and manage calendars

Duties and Responsibilities:

Provide college-wide support for receiving, scheduling, and tracking work order requests submitted by faculty and staff across all facilities

Enter, manage, and maintain the Construction and Maintenance work order database system

Assist maintenance personnel with mobile work order system operation and tablet support

Manage a complex calendar coordinating college events, maintenance activities, construction projects, and multi-site operations

Serve as radio dispatcher for maintenance staff

Assist in coordinating contracted services and annual service agreements for the Maintenance Department

Track credit card purchases for maintenance personnel and leadership, including collecting invoices and reconciling monthly statements

Provide administrative support to the Director and Assistant Director of Construction and Maintenance as needed

Maintain a professional work environment in accordance with NWCC policies and procedures

Perform any additional duties as assigned by the Director and Assistant Director of Construction and Maintenance

Physical Demands and Work Environment:

While performing the duties of this job, the employee is regularly required to do the following:

Communicate with others in person, phone, and via email
Frequently sit, use hands to handle or feel, and reach with hands and arms
Must be able to occasionally lift and/or move up to 25 pounds
Must have ability to talk, walk, climb stairs, stand, bend, kneel, and squat

Application:

To apply, all applicants must attach and submit the following:

Application for employment thwestms.edu
Resume
Three (3) Professional References (Name, Email and Telephone Number)