Events and Alumni Relations Coordinator

The Events and Alumni Relations Coordinator supports the Office of Institutional Advancement in the planning and execution of all Foundation and alumni events and the development of alumni engagement. The role manages the planning, execution, direction, and coordination of all details for fundraising events, alumni events, and special events. The Events and Alumni Relations Coordinator is innovative, has creative talent, and is highly skilled in event planning and represents the college in a positive and professional manner.

The position requires a high level of attention to detail, ability to problem solve, and ability to interact well with people. The Events and Alumni Relations Coordinator has great capacity for initiative, prioritizes and manages multiple tasks with a high degree of discretion, and operates in a professional office environment.

• Bachelor's degree or equivalent work experience in a relevant field;
• Proficient with computers, the Microsoft Office Suite, and be comfortable using new and changing technology
• Possess creative talent and have experience in event planning
• Possess strong interpersonal, communication and organizational skills
• Effective at developing and implementing ideas
• Careful about detail and thorough in completing work tasks
• Events require physical exertion, including lifting of boxes and tubs, moving chairs and tables, loading and unloading supplies

• Demonstrates integrity, professionalism, and ethical conduct
• Takes initiative and willingly accepts new responsibilities and challenges
• Maintains positive and collaborative working relationships with colleagues and donors
• Receives and applies constructive feedback appropriately
• Remains composed and professional in demanding or high-pressure situations
• Demonstrates resilience, adaptability, and persistence when faced with workplace challenges

• Plans and executes all fundraising, alumni, and special events. Signature events include Northwest Soirée, Homecoming Alumni Celebration honoring Alumnus of the Year and Sports Hall of Fame Inductees, Alumni Tailgating, Scholarship Social, Scholarship Ceremony, Faculty and Staff Retiree and Awards Ceremony, Scholarship Golf Tournament, Foundation Board Christmas Party. Additional events include, but are not limited to, donor recognition events, class reunions, reunions of affinity groups
• Takes the lead on the front-end of events
• Ensures effective coordination and communication with internal departments related to event planning and alumni relations
• Works collaboratively with Marketing and Communications Department in the development of event and alumni marketing pieces, invitations, printed materials, etc.
• Will be expected to develop a high degree of proficiency on the Advancement Office's database system, Blackbaud Raiser's Edge, which houses alumni and donor data, while maintaining accurate and complete alumni database records, capturing and building biographical and career information of alumni, via social media, surveys, projects, correspondence, website, postal returns and through engagement events
• Creates action items in the database to record, track, and report alumni information
• Researches and develops event concepts for fundraising, alumni, and special events;
  Coordinates, executes and evaluates events from concept to completion
• Participates in ongoing training and development to stay current on best practices in event planning and alumni engagement
• Plans Alumni Board of Directors Meetings with the assistance of Executive Director of Institutional Advancement
• Seeks volunteers from the Alumni Board of Directors
• Demonstrates planning and organizational skills and collaborative problem-solving approach
• Oversees set-up of on-site vendors and catering staff as needed
  
  Provide exceptional customer service to on and off-campus partners and alumni
• Manages, prepares, and sends alumni correspondence using strategic methods of communication
• Determines content, writes, and publishes the alumni quarterly e-newsletter
• Manages various forms of social media
• Responsible for highlighting alumni on college website and social media
• Plays an active role, as…