Receptionist & Admin Assistant

Receptionist cum Admin Assistant The Services required are set out as follows:

• Providing support and assisting general administration in General Office.
• Supporting printing needs of school (e.g. worksheets and documents) when required and ensuring materials are efficiently produced.
• Assisting in maintenance of printing equipment (printers, copiers), including monitoring, and managing of ink, toner, paper supplies to ensure uninterrupted printing.
• Answering the phone calls in a timely manner, including screening and directing calls to the appropriate colleagues. This include taking and relaying of messages where necessary.
• Dealing with enquires by parents, members of public and other stakeholders.
• Assisting in office administration matters and clerical work, including receiving, sorting and distributing daily mail/deliveries/posts/couriers, maintaining a log book.
• Attending to sick/injured students and contact caregivers (if required), ensuring that all accidents / injuries are appropriately recorded / reported.
• Upkeeping office general conditions, including tidying and maintaining the reception area in the General Office.
• Officer may be deployed to the General Office as receptionist.
• Officer will report to the Administration Managers.

• O Level certification and equivalent with good communication, and customer service skills.

• Knowledge of administrative and clerical procedures and duties.
• Knowledge of computers and relevant software applications including Microsoft Excel, Word etc.
• Knowledge of customer service principles and practices. Preferably 3 years of relevant experience in reception. Prior relevant working experience in school will be advantageous.