Support Specialist: Grants

Job Summary

Provides advanced financial and administrative support for multiple year federally funded grants. Manages, tracks, and reconciles three grants concurrently, ensuring compliance with all fiscal, programmatic, and audit requirements. Involves close coordination with program managers to align spending with approved plans and maintain accurate, audit-ready financial documentation. Focuses on complex grant oversight and multi-grant coordination.

Title Code:
Support Specialist:
Grants

Provides advanced financial and administrative support for multiple year federally funded grants. Manages, tracks, and reconciles three grants concurrently, ensuring compliance with all fiscal, programmatic, and audit requirements. Involves close coordination with program managers to align spending with approved plans and maintain accurate, audit-ready financial documentation. Focuses on complex grant oversight and multi-grant coordination.

• Extended hours
• Outside of normal business hours
• Peak season

• Under the supervision of the Title IIA Grant Manager, independently manages financial systems and compliance processes for three simultaneous grants, including tracking allowable expenditures, maintaining expenditure timelines, and ensuring accuracy across overlapping fiscal years.
• Collaborates regularly with program managers to align actual spending with proposed program activities, providing updates, alerts, and recommendations based on ongoing budget analysis.
• Develops and maintains a multi-grant electronic documentation and audit-ready filing system that clearly links each transaction to the correct grant year, cost objective, and allowable use.
• Performs budget reconciliation and reporting in accordance with MSDE and federal Uniform Grant Guidance, ensuring internal and external reporting accuracy and transparency, and ensures all reporting to MSDE is accurate and on‑time.
• Coordinates all purchasing, travel, and contractual processes related to assigned grants and ensures all supporting documentation meets federal and state audit standards.
• Provides consultation, and guidance to program staff and partners on budgeting procedures, compliance documentation, and expenditure tracking best practices.
• Serves as a liaison with AACPS fiscal representatives and internal finance teams to ensure timely and accurate reporting, audit response, and grant closure.
• Assists in the preparation and submission of budget proposals, grant amendments, interim reports, and end‑of‑year reconciliations in partnership with program leadership.
• Prepares, reviews, and processes purchase orders, disbursements, reimbursements, financial forms related to professional learning, contracted services, and other grant‑funded activities.
• Coordinates and supports logistics for professional development events and grant-related activities, ensuring all expenses are properly allocated and reconciled.
• Performs other related duties as assigned within the same classification or lower.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate's Degree in Business or related field of education from a regionally accredited college or university required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

• One (1) year relevant professional and/or senior level administrative office support experience in a related functional area required;
• Experience in preparing budget proposal documents and monitoring grant funds preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of…