Development Coordinator or Manager; Institutional Giving

This role supports the VP of Advancement in advancing the organization’s institutional fundraising strategy, with a primary focus on foundation, corporate, and government funding opportunities. The Development Coordinator or Manager plays an active role in both the day-to-day management of grant and institutional giving activities and the strategic side of fundraising and relationship building. Key responsibilities include maintaining donor and grants management systems, conducting research and preparing materials for funder meetings, drafting proposals, reports, and institutional communications, and assisting with grant-related events and campaigns.

• Bachelor’s degree or equivalent combination of education and relevant experience, with experience in grant administration, institutional fundraising, proposal development, and CRM/database management, as well as a demonstrated ability to positively represent the organization to external partners.

• 3–5 years of experience in institutional fundraising, grants management, foundation relations, or development operations.
• Experience managing foundation, corporate, or government funding relationships, working with CRM systems, and supporting grant proposals, reports, and funding compliance requirements. Demonstrated ability to independently represent the organization to external partners and funders.

• Assist the VP of Advancement in implementing the organization’s annual institutional fundraising and grants strategy.
• Schedule and help prepare for foundation, corporate, and government funder meetings (e.g., research, briefing notes, materials).
• Draft and proofread grant proposals, letters of inquiry, institutional communications, reports, and acknowledgment materials.
• Support the creation of proposals, reports, budgets, and presentations for foundations, corporations, and public funding agencies.
• Track proposal submissions, reporting deadlines, grant deliverables, and funder communications to ensure timely follow‑up and compliance.

• Manage select foundation, corporate, and institutional funder relationships independently, including stewardship, reporting, and ongoing communication.
• Monitor fundraising progress toward annual institutional giving goals and provide recommendations to strengthen funding pipelines and renewal strategies.
• Identify and pursue new institutional funding opportunities aligned with organizational priorities and programs.

• Conduct background research on prospective donors, corporations, foundations, and government grant opportunities.
• Maintain accurate and up-to-date records in the organization’s donor database (CRM) and grants tracking systems.
• Generate donor lists, giving summaries, proposal calendars, and fundraising reports as requested.
• Help organize and streamline systems for grant tracking, funder stewardship, proposal development, and reporting compliance.

• Analyze donor trends, grant outcomes, and funding data to identify opportunities for donor retention, upgrades, grant renewals, and institutional funding growth.
• Develop and maintain reporting dashboards and metrics to support strategic fundraising decisions and institutional fundraising performance.
• Track institutional giving metrics, including proposal success rates, funding renewals, and grant reporting timelines.

• Assist in planning and executing funder cultivation events, grant-related initiatives, and institutional engagement activities.
• Coordinate logistics, invitations, materials, and follow‑up communications for institutional funders and partners.
• Support online fundraising campaigns, including social media and email outreach, with an emphasis on institutional visibility and stakeholder engagement.

• Lead coordination and execution of assigned institutional fundraising campaigns, grant initiatives, or funder engagement strategies from planning through evaluation.
• Assist in managing event budgets, sponsorship fulfillment, and post‑event reporting.
• Coordinate internal grant processes, including timelines, document collection, and…