Administrative Assistant Dean of Education, Health and Human Sciences

Position

Administrative Assistant for the Dean of Education, Health and Human Sciences

Seward, NE

606

0

The primary responsibility of this position is to provide administrative and office support to the Dean, Assistant Dean, Department Chairs, and faculty of the College of Education, Health and Human Sciences. This is a full‑time position with full‑time benefits. Must be 19 years or older to apply.

• Provides administrative support including, but not limited to filing, word processing, scheduling appointments and meetings, opening and distributing mail, answering telephone and email communications, and greeting visitors.
• Completes budget related tasks including but not limited to ordering supplies, processing and filing purchasing card charges, reports, purchase orders, check requisitions, and expense reimbursements for the college. Complies with all purchasing card and expense reimbursement policies of the University.
• Processes adjunct faculty assignments for contracts.
• Computes faculty load weight each semester for College of Education, Health and Human Sciences faculty, reviewed by the Dean.
• Collects and maintains files for the various departments/programs of the college.
• Develops and maintains master database and centralized files for tracking education and DCE students.
• Maintains data for admission to the teacher education and DCE program, student teaching, internship, and program completion.
• Assists undergraduate and graduate students with teacher certification, including the processing of applications.
• Manages correspondence with education and DCE students.
• Assists with CAEP, Title II and state department forms and reports.
• Provides notary public services for the Education program and University.
• Other duties as assigned.

Education-

Experience-

• Six years of administrative/office/clerical experience.

Certifications-

• Notary Public (or willingness to become a notary public)

Specialized Knowledge-

• Ability to read and interpret academic transcripts.
• Ability to research and comply with information from government documents.
• Proficient in the use of technology, software applications including Blackboard, Banner, and related applications, databases, spreadsheets, and word processing necessary for teaching.
• Excellent organizational skills.
• Ability to make evidence‑based decisions.
• Ability to juggle multiple tasks on sometimes short deadlines and with interruptions.

• Ability to communicate professionally with a diverse constituency in writing and in conversation.
• Ability to maintain confidentiality of records and information.
• Understanding of customer service principles and general service needs.
• Familiarity with compliance and government regulations.
• Regularly demonstrate a pleasant and approachable atmosphere.
• Committed to an environment of encouragement, teamwork, and excellence within a Christian University.
• Responsible for creating an environment that is consistent with the values of the University and fosters the development of students. This environment is one that is designed to build a positive character and foster Christian faith formation.
• Demonstrate character qualities of enthusiasm, courtesy, flexibility, integrity, gratitude, kindness, self‑control, perseverance, and punctuality.
• Able to work within a culture of teamwork with emotional stability and positive words/actions.
• Be professional and courteous in dealing with students, families, faculty and staff, and the general public.
• Values and beliefs aligned with The Lutheran Church‑Missouri Synod.
• Must follow security policies that correspond to the level of sensitivity of the data they handle.
• Should promptly report any security concerns or incidents to designated personnel.
• Maintain security and patching of personal devices connected to the institutional email.
• Maintain high standards for institutional, staff, faculty, employee, and financial data used for business operations.

Concordia University, Nebraska, an institution of The Lutheran Church‑Missouri Synod, believes, teaches, and confesses that the Holy Scriptures are the inspired,…