HR and Payroll Specialist

HR and Payroll Specialist

Location: Seward, NE

Job : 627

Position

Purpose:

The primary responsibility of this position is to assist the Human Resources Department with the completion of Concordia University, Nebraska’s payrolls with accuracy, timeliness, and accountability. This position will support the Human Resources Department with benefits and leave administration, student employment, and all facets of the Human Resources lifecycle. Must be 19 years or older to apply.

• Responsible for the accurate and timely completion of all University payrolls with a customer service, mission-minded approach, and with a high degree of detail.
• Monitor timecards, time‑off systems, various leave processes/policies, and time‑off accruals for workers. Provide guidance, answer questions, and resolve issues in collaboration with the Human Resources Department. Assist with FMLA and disability‑related absences.
• Monitor, enter, and accurately maintain all paper and electronic files related to payroll.
• Prepare payroll reports and data for reconciliation and journal entry purposes, process off‑cycle manual checks, and prepare the year‑end W‑2 processes. Provide payroll reports to the Business/Finance Office, HR, and CUNE leadership as requested. Assist with GL balancing and collaborate with the Business/Finance team.
• Ensure all new hires are properly set‑up in the payroll system including leave balances/set‑up, employee benefits, tax, direct deposit, and personnel data following protocol and procedures.
• Be the primary point of contact for student employment for all departments of the University, assist with the processing of new student requisitions, I‑9 verifications, purging students no longer employed, monitor student employment for budgeting purposes, and collaborate with the Human Resources Department on student hiring. Communicate and collaborate with students and student supervisors regarding hiring processes, time recording, and access to Paycor.
• Act as the primary point of contact for access to Paycor, password resets, and solving access‑related issues.
• Maintain all payroll‑related tax records. Assist workers with retrieving W‑2s and work directly with the payroll processor and Business Office to ensure all tax‑related processes are completed.
• Process and verify all payroll deductions, including benefit deductions for employee changes and open enrollment, taxes, reportable values of life/disability/pension and various deductions.
• Assist and process the housing allowance benefit for ministers of religion, to ensure an accurate and proper processing of payroll. Annually renew the housing allowance benefit.
• Responsible for reconciliation of any errors. Research, resolve, and answer payroll‑related questions including access to the timecard systems.
• Prepare and assist with the payment of all faculty load and compensation (FLAC) to ensure proper and timely payment of faculty assignments, workload, and pay. Coordinate with multiple departments and areas on campus for FLAC completion and accuracy. Answer inquiries regarding payroll‑related FLAC questions.
• Assist with reporting requirements, including wage reports, payroll garnishments, stop payments, direct deposits, and all necessary tax payroll deposits including all third‑party agencies.
• Prepare journal vouchers/entries, general ledger reports, and assist with balancing the payroll data.
• Prepare and distribute the meal plan options for campus workers, ensuring meal plan options are properly deducted from paychecks and balanced with the Business/Finance team.
• Maintain a working knowledge of payroll taxes, unemployment requirements, and wage audit information for federal and state agencies.
• Sort, review, and prepare payroll information for accuracy and prioritization.
• Process general payroll information changes (hires/terminations/assignment changes) ensuring proper authority levels are maintained and/or received.
• Ensure compensation levels, benefit elections and deductions are updated and accurate.
• Reconcile and ensure the payment of all payroll‑related invoices, including benefit plans and payroll system invoices.
• Prepare annual payroll calendars and schedules;…