Accounting & Inventory Operations Coordinator

Description

Aquatic Control Inc.

The Accounting & Inventory Operations Coordinator is responsible for managing the company’s accounts receivable, accounts payable, and inventory tracking processes to ensure accurate financial records, timely cash flow management, and reliable inventory reporting. This role works closely with sales, purchasing, warehouse, and management teams to maintain efficient operational and financial controls.

• Manage Accounts Receivable Specialist Processes:
  • Record incoming payments including checks, ACH, and credit cards.
  • Prepare AR aging reports and assist management with collections when needed.
  • Maintain accurate AR records within the accounting system.
• Generate and distribute customer invoices in accordance with defined company policies
• Investigate and resolve billing discrepancies with customers and internal staff
• Monitor customer accounts to ensure timely payment of outstanding balances
• Coordinate with sales and customer service teams to resolve account issues
• Execute special, non-standard customer invoices or payment requests
• Provide surge support during the peak spring season (approx. 2-4 weeks), including high-volume call management and administrative assistance

• Manage Accounts Payable Specialist Processes:
  • Review, verify, and process vendor invoices for accuracy and proper approval.
  • Coordinate with purchasing and warehouse teams to verify receipt of goods before payment.
  • Ensure timely payment of vendor invoices according to payment terms.
  • Prepare weekly or bi-weekly payment runs.
  • Maintain vendor records including W‑9 forms and contact information.
  • Reconcile vendor statements and resolve discrepancies.
• Assist with vendor communication regarding payment status and billing questions.
• Execute special, non-standard vendor invoices or payment requests
• Provide surge support during the peak summer season, including administrative assistance

• Manage Inventory Record Processes:
  • Track inventory receipts, transfers, adjustments, and usage.
  • Coordinate with warehouse staff to ensure proper documentation of incoming and outgoing products.
  • Maintain accurate inventory records within the inventory/accounting system.
  • Perform regular inventory reconciliations between physical counts and system records.
• Assist with periodic physical inventory counts and cycle counting programs.
• Monitor inventory levels and report potential discrepancies.
• Provide inventory valuation reports for accounting and management reviews.
• Execute special, non-standard inventory transaction requests

• Help maintain accuracy and efficiency in accounting and inventory systems (ERP/Accounting software).
• Identify opportunities to improve processes, internal controls, and data accuracy.
• Assist in implementing new procedures or system improvements related to financial and inventory tracking.

• Work closely with sales, customer service, purchasing, and warehouse teams to ensure smooth operational flow.
• Communicate effectively regarding order processing, product receipt, and payment issues.
• Support management with financial and operational insights when needed.

• Salary range: $70,000-$80,000

Each new employee hired will be on probationary status for a period of ninety (90) days and will be paid a rate as agreed upon determined by experience. If the employee's performance proves to be satisfactory to the Company, at the end of the ninety-day period the employee will become a regular employee eligible for all company benefits according to the policies, laws and regulations which govern each benefit.

During this period, the employee will have the opportunity to demonstrate proper attitudes, abilities, and skills that he/she may possess and for which the employee was hired. The employee may be dismissed without prior notice or obligation during this period if the employee does not prove satisfactory to the Company.

• ETO (Time can be used for sick days or vacation)
• 60 hours in the first year of employment
• Anthem Medical Insurance (the…