Accounting Clerk

The City of Shaker Heights is an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. The City does not hire individuals who use or test positive for tobacco or nicotine products.

• Initiates and processes invoices to be paid weekly; performs data entry for all invoices to be paid into the financial system.
• Creates requisitions, populates change orders, prepares Contract Renewal Letters and prepares deposits.
• Sets up and updates vendors in the MUNIS System.
• Reviews vendor statements, resolves billing disputes with vendors.
• Assists with customer service duties; serves as back‑up for Business Services Manager and Administrative Manager; payroll, and reconciliations.
• Provides back‑up support to the Storeroom Clerk.
• Maintains physical and electronic records.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Thorough knowledge of bookkeeping terminology, methods, procedures and equipment; general knowledge of standard office procedures, practices and equipment; general knowledge of accounting principles and related data processing equipment.
• Skill in the use of personal computers, associated software packages, hardware, and peripheral equipment.
• Ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; skill to use a variety of office machines and some typing; ability to establish and maintain effective working relationships with associates, other departments, and the general public.

High school diploma or GED and moderate experience in processing, paying invoices and data entry, researching and requesting past due invoices, accounting software, or an equivalent combination of education and experience.

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires using hands to finger, handle or feel, frequently requires speaking or hearing and occasionally requires standing, walking, sitting, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word;

hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).