Billing Specialist

Under the supervision of the President, Contract Research and Lab Services, or designee the Billing Specialist will primarily be responsible for supporting contract administration and billing operations. This role involves managing contract-related data, preparing accurate invoices, and ensuring alignment between contractual agreements and billing activities.

The ideal candidate will:

• Assist the supervisor or designee in all aspects of contract administration ensuring attention to detail and accuracy
• Gather, organize, and synthesize pertinent information from documents being prepared for invoicing, billing and multi-tiered contracts
• Track the status of contract invoices, budgets, and billing from start to completion of the contract
• Ensure that contract correspondence, documentation, and records are current and accurate
• File and maintain all temporary and final files (both electronic and hard copies)
• Coordinate with the Accounting Department to facilitate collection efforts
• Provide general administrative support as needed

• Excellent business and financial acumen
• Proficient in MS Office applications (e.g. Excel, Word, Outlook)
• 2-4 years’ experience in invoicing, billing, or contract administration is a plus
• Working knowledge of Quick Books is a plus
• Familiarity with SAP or other ERP systems is a plus
• Excellent communication skills (written and oral)
• Strong analytical skills and high attention to detail
• Ability to prioritize work, take on new projects and multi-task in a fast-paced setting
• Must be dependable and willing to work a flexible schedule as needed

CTL is fully committed to Equal Employment Opportunity without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.