Payroll-Tax Specialist Hybrid

Job Description - Payroll-Tax Specialist Hybrid (260004KX) A Brief Overview

Under supervision of the Payroll Manager, provides analysis of all payroll taxes and W2 wages for approximately 33,000 employees in a $5 billion organization. Analyzes every pay run (Bi-Weekly/Semi-Monthly) to determine taxable wage and tax withholding variances and make corrections. Maintains a solid business relationship with ADP for the organization’s payroll tax filings. Participates in system testing, troubleshooting and problem resolution as it relates to taxes.

• Ensure compliance with all federal, state and local tax laws and regulations in the payroll system.
• Partner with ADP to ensure accurate and timely payroll tax reporting and compliance with federal, state and local regulations within the US.
• Resolve and/or notify Manager of any tax issues during the payroll processes.
• Maintain an in-depth knowledge of the company payroll and employment related policies.
• Prepare per pay, quarter and year end reconciliation spreadsheets to validate the payroll totals to the KBace reports and resolve any differences.
• Manage current tax accounts and make updates or close accounts when locations are closed or moved.
• Assist employees with questions and/or problems regarding their pay related to tax issues.
• Run and reconcile tax reports every payroll and compare to ADP tax invoice summaries and forward to Treasury for funding.
• Maintain state unemployment rates and ensure rates are updated timely.
• Maintain strict confidentiality of sensitive information.
• Generate reports for Kronos, costing, and payroll reporting when researching pay discrepancies.
• Provide analytical and project management support for the Payroll Manager.
• Investigate, resolve and respond to tax authority notices and correspondence in a timely manner.

• Perform other duties as assigned.
• Comply with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Abide by all requirements to safely and securely maintain Protected Health Information (PHI) for patients. Annual training, the UH Code of Conduct and UH policies and procedures address appropriate use of PHI in the workplace.

• High School Equivalent / GED (Required)
• Bachelor’s Degree in Business Administration, Accounting or Finance (Preferred)

• 5+ years administering the complete payroll process which includes generating, analyzing, and reconciling payroll and tax reports, and scheduling and transmitting vendor interfaces (Required)
• Experience with multiple FEINs, multiple states and multiple localities (Required)
• 2+ years working knowledge of Kronos and Oracle HR/payroll systems and interface experience (Preferred)
• Extensive experience preparing W2s, W-2cs, and tax analyses (Required)
• Demonstrated experience making payroll adjustments to update incorrect taxable wage balances (Required)
• Experience with time and attendance timekeeping system(s) (Required)
• Kronos experience (Preferred)
• Oracle or HR/PR system experience (Required)

• Thorough knowledge of advanced principles and practices of payroll accounting and financial record keeping (Required proficiency)
• Detail-oriented and organized, with good analytical and problem solving ability (Required proficiency)
• Strong written and verbal communication skills (Required proficiency)
• Notable client service, communication, presentation and relationship building skills (Required proficiency)
• Ability to function independently and as a team player in a fast-paced environment (Required proficiency)
• Strong work ethic (Required proficiency)
• Demonstrated ability to use PCs, Microsoft Office suite, and general office equipment such as printers and fax machines (Required proficiency)
• Advanced knowledge of Excel and Word (Required proficiency)
• Excellent report creation skills (Required proficiency)

• Certified Payroll Professional (Preferred)

• Standing Occasionally
• Walking Occasionally
• Sitting Constantly
• Lift Rarely up to 20 lbs
• Carry Rarely up to 20 lbs
• Push Rarely up to 20 lbs
• Pull Rarely up to 20 lbs
• Climb Rarely up to 20 lbs
• Balance Rarely
• Kneel Rarely
• Crouch Rarely
• Climb Rarely up to 20 lbs
• Reach Rarely
• Handle Occasionally
• Grasp Occasionally Feel Rarely
• Talk Constantly
• Hear Constantly
• Perform repetitive motions Frequently
• Eye/Hand/Foot coordination Frequently

• 10%