Bid Coordinator

Job Description

The Bid Coordinator supports the end‑to‑end bid and proposal process, ensuring timely, accurate, and compelling submissions. This role works closely with business development, technical teams, and project team to gather information, prepare documentation, and deliver high‑quality proposals that align with client requirements.

• Monitor and maintain the proposals/tender inbox, ensuring timely logging, allocation, and response to incoming opportunities and correspondence.
• Demonstrate reliability and good attention detail.
• Track clarifications, addenda, and amendments received through the inbox, ensuring they are promptly circulated to the wider team.
• Escalate urgent opportunities or issues identified through the inbox to senior bid staff or management.
• Support the distribution of bid‑related communications and updates to the appropriate stakeholders.

• Coordinate and prepare PQQ and EOI submissions in line with client requirements.
• Compile and maintain up‑to‑date company information, certifications, policies, and standard documents required for submissions.
• Manage submission processes through client tender portals, ensuring compliance with requirements.
• Track progress of submissions and maintain records in the bid register.

• Provide administrative assistance to Proposal Managers, including document formatting, proofreading, and compliance checks.
• Assist in compiling CVs, project, and supporting materials for proposals.

• Bachelor’s degree in business engineering or another relevant field.
• Minimum 2 years, ideally up to 4 years, relevant experience in bids, proposals, business development coordination or tender support.
• Excellent command of English and Arabic (written and verbal).
• Proficient in MS Office (Word, Excel, PowerPoint) and comfortable using document version‑control tools; familiarity with proposal software (e.g., SharePoint, Aconex, etc.) is a plus.
• Strong organizational, attention to detail, time‑management and multitasking skills.
• Ability to work under tight deadlines, handle multiple bids simultaneously and coordinate with cross‑functional teams.
• Strong communication and interpersonal skills.
• Having graphics skills is a plus.

Imagine a better future for you and a better future for us all. Join our close‑knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.

With us, you can. Apply today.

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