Administration & HSE Officer

Administration Responsibilities

• Manage the company s day-to-day administrative operations
• Maintain company records, licenses, permits and registrations ensuring timely renewals
• Coordinate employee and visitor transportation and manage company vehicle scheduling
• Ensure vehicle registrations, insurance, maintenance and related documentation are up to date
• Report and follow up on vehicle-related incidents and maintain accurate records
• Monitor and manage administrative systems including Salik, Darb, attendance, telecommunications and related services
• Prepare monthly reports on transportation, fuel, vehicle maintenance and administrative expenses
• Coordinate utility and telecommunication payments
• Manage office supplies and administrative procurement
• Oversee company camps, site offices and staff accommodation to ensure proper maintenance and compliance
• Provide general administrative support and perform other duties assigned by management

• Implement and monitor the company s HSE Management System ensuring compliance with UAE HSE regulations, client requirements and company policies across the factory, warehouse, offices and project sites
• Conduct regular HSE inspections and risk assessments
• Identify hazards, investigate accidents, incidents and near misses
• Ensure timely implementation of corrective and preventive actions
• Maintain HSE documentation and compliance records including inspection reports, incident logs, PPE records, training records, emergency equipment inspections and support internal external HSE audits
• Promote a safe working environment by coordinating HSE inductions, toolbox talks, emergency drills, monitoring PPE compliance and ensuring company facilities, camps and work areas meet health, safety and welfare standards

• Bachelor’s degree in Business Administration or a related field
• Previous administrative or office experience in the UAE preferred
• Strong organizational and time management skills
• Proficiency in Microsoft Office
• Good communication and teamwork skills