Executive Assistant

The Executive Assistant provides high-level administrative and coordination support to the Head of Department ensuring the effective management of schedules communications meetings documentation and day-to-day executive office requirements The role serves as a key coordination point between the Head of Department internal departments and external stakeholders while handling sensitive and confidential information with a high degree of professionalism discretion and integrity The Executive Assistant also supports projects reports presentations events and other departmental priorities to enable the efficient and effective operation of the Executive Office

• Provide comprehensive administrative and executive support to the Head of Department and where required senior management
• Manage calendars appointments schedules meetings and executive commitments ensuring priorities and deadlines are effectively coordinated
• Organize and coordinate meetings events appointments and other executive engagements
• Prepare review and coordinate correspondence reports presentations briefing materials and other documents in Arabic and English
• Manage incoming communications and ensure enquiries correspondence calls and emails are appropriately prioritized coordinated and directed
• Serve as a professional liaison between the Head of Department internal departments external stakeholders and other relevant parties
• Coordinate and follow up on actions requests decisions and priorities arising from meetings and executive communications
• Support the coordination and monitoring of projects and assignments to ensure timely completion of agreed actions and deliverables
• Prepare meeting agendas supporting materials notes minutes and follow-up documentation as required
• Coordinate travel arrangements itineraries bookings and related administrative requirements
• Support the preparation and processing of travel expenses and other relevant documentation
• Organize and maintain accurate electronic and physical files records correspondence and departmental documentation
• Maintain strict confidentiality and exercise appropriate discretion when handling sensitive personal strategic or organizational information
• Support the coordination of visits meetings events and engagements involving senior stakeholders and external parties
• Assist in managing competing priorities urgent requests and changing schedules within a fast-paced executive environment
• Provide administrative and coordination support for ad-hoc projects initiatives and departmental requirements
• Maintain a professional responsive and service-oriented approach when interacting with employees visitors partners and other stakeholders
• Monitor pending actions and commitments and provide timely reminders and follow-up to ensure agreed deadlines are met
• Perform other related duties within the scope of the position as assigned by the line manager

• Bachelor s degree in Business Administration, Communications, Education, or another relevant discipline.
• Minimum of 3 years of relevant professional experience, preferably as an Executive Assistant, Personal Assistant, Executive Office Coordinator, or in a comparable role providing senior-level administrative support.
• Demonstrated experience in calendar management, meeting coordination, correspondence, document preparation, and executive administration.
• Experience preparing professional reports, presentations, correspondence, and briefing materials in both Arabic and English.
• Proven ability to manage and prioritize multiple tasks, schedules, assignments, and competing deadlines.
• Strong proficiency in Microsoft Office applications and other office productivity and collaboration tools.
• Strong written and verbal communication skills in both Arabic and English.
• Experience supporting senior management within a higher education, government, or public-sector environment would be an advantage.

• Strong executive and administrative support skills with the ability to anticipate and respond to executive office requirements.
• Excellent calendar, schedule, appointment, and meeting management skills.
• Strong planning, organization,…