Procurement Officer

Responsibilities

Manage procurement activities including processing purchase requests, obtaining quotations, preparing comparisons, and ensuring purchases are completed in accordance with approved policies and procedures. Source, evaluate, and coordinate with suppliers to ensure quality products and services are obtained at competitive prices and within required timelines. Support supplier negotiations, tender activities, contract coordination, and vendor management processes to achieve cost efficiency and business requirements.

Prepare and maintain procurement documentation including purchase orders, supplier records, pricing information, contracts, and related purchasing data. Coordinate with internal departments to understand procurement requirements, clarify specifications, and ensure timely delivery of requested goods and services. Monitor supplier performance, delivery schedules, and service quality while addressing procurement-related issues and ensuring continuous improvement. Manage administrative purchasing requirements including office supplies, consumables, office equipment, and related support services while ensuring budget compliance.

Coordinate facility and administrative services, including maintenance requirements, accommodation-related requests, and external service providers. Prepare procurement and administrative reports, analyze purchasing information, and identify opportunities for cost optimization and process improvement. Ensure all procurement and administrative activities comply with company policies, procedures, approval requirements, and applicable standards.

• Bachelor’s Degree or Diploma in Business Administration, Supply Chain Management, Procurement, or related field.
• Minimum 2–3 years of experience in procurement, purchasing, supply chain, or administrative support.
• Knowledge of procurement processes and supplier management.
• Understanding of purchasing procedures, quotations, and contract coordination.
• Vendor negotiation and relationship management skills.
• Cost analysis and comparison skills.
• Good documentation and record management skills.
• ERP/procurement system knowledge.
• MS Office skills, especially Excel.
• Strong communication and coordination skills.
• Ability to manage priorities and meet deadlines.