Procurement Officer

Purpose

As the Procurement Officer all purchasing and supplier relation activities at the University of Sharjah and handle the responsibility of evaluating suppliers products and services negotiating contracts and ensuring that approved purchases are cost-efficient of high quality and in line with the processes and procedures of Procurement and Supply Chain Department and UoS By-laws Main accountabilities amp expectations Perform all procurement and contracting activities including pre-qualification tender management negotiation and preparation of contracts while following and enforcing the university s procurement and supply policies and procedures at all times Manage and process purchasing requests from colleges departments by preparing proposals based on their requirements and specifications and maintaining constant communications with the decision-makers regarding any changes or issues Assist in negotiating prices with external suppliers to secure competitive pricing while still maintaining a quality product and help identify cost reduction opportunities to achieve financial goals Prepare and draft contracts and help negotiate terms and conditions of all relevant contracts in order to maintain quality assurance and provide UoS with reliable goods and services Track payments deadlines authorizations and correspondences related to pending ongoing or completed contracts As well as maintain detailed and organized files for future reference Keep track of all purchased products and keep detailed records to track delivery status and confirm that received products satisfy the College Department s requirements Monitor vendor supplier performance against contract and ensure that supplier contracts have well-defined performance criteria e g delivery times product service quality pricing levels product ranges request for quote response times Ensure that the contractor is in compliance with legal requirements owner specifications and government regulations and report any matters of concern to the line manager as required Maintain an audit file for each contract which will include the original contract all correspondence changes deviations amendments clarifications and payment schedules Research and evaluate prospective suppliers conduct relevant due diligence on new and existing suppliers maintain and update supplier information such as registration certificates commercial licenses insurances qualifications delivery times and product ranges

• Excellent oral and written communication skills and the ability to prepare professional documents in both Arabic and English
• Excellent working knowledge of personal computer applications with an emphasis on MS office applications such as Excel Word and Teams
• Extensive knowledge of supply chain management
• Robust knowledge of FIDIC conditions of contract and contract types such as Lumpsum Remeasured Design amp Build
• Negotiation skills
• Project and time management skills
• Analytical and critical thinking
• High integrity and openness combined with a commitment to good governance
• Excellent attention to detail and ability to absorb a high volume of information
• Flexibility and ability to function effectively as part of a team
• Excellent commercial business acumen
• Self-motivated with the ability to work effectively under minimal supervision
• Ability to exercise initiative implement change and continuous improvement
• Ability to balance competing priorities to ensure planned and unexpected objectives and deadlines are met

• Minimum of bachelor s in Business Administration Supply Chain Management or a relevant discipline
• 2-4 years of UAE experience in a similar role preferably in higher education institutions
• Professional qualifications in procurement and supply such as CIPS Chartered Institute of Procurement and Supply CSCP Certified Supply Chain Professional CLSCMP Certified Logistics amp SCM Professional etc will add an advantage
• Priority to UAE Nationals