Administrative Assistant

Experience Level: 2–5 Years

On-Site Five days, Leave at 1:00 on Fridays

Reports To: Assistant Director

We are seeking a professional, customer service–oriented Administrative Assistant to join a collaborative team of four administrative professionals. This role sits at the front desk and serves as a key first point of contact for visitors, clients, and internal stakeholders.

The ideal candidate is friendly, approachable, detail-oriented, and confident managing tasks from start to finish. This position supports marketing communications and event coordination efforts, while also assisting with administrative and financial tasks.

• Serve as the first point of contact for guests, clients, and vendors
• Manage incoming calls, emails, and general inquiries with professionalism
• Maintain a welcoming and organized reception area
• Coordinate mail, packages, and office supplies

• Provide administrative support to a team of four administrative assistants
• Assist with marketing communications materials and distribution
• Support event planning logistics, vendor coordination, and on-site execution
• Prepare meeting materials, manage calendars, and schedule appointments
• Track and follow through on assigned projects from initiation to completion

• Assist with expense tracking, invoice processing, and budget monitoring
• Support reconciliation of event-related expenses
• Maintain organized financial records and documentation

• 2–5 years of administrative experience, preferably in a collaborative team environment
• Strong customer service mindset with excellent interpersonal skills
• Ability to manage multiple priorities and take ownership of tasks through completion
• Detail-oriented with strong organizational skills
• Comfortable handling basic financial tasks such as invoice processing and expense tracking
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with marketing or event tools is a plus
• Professional demeanor and positive attitude

If you’re a proven Administrative Assistant professional ready to make an impact, please send your resume to Lisa at for immediate consideration.

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