Office Administrator

Office Administrator

Job Summary

The Office Administrator is responsible for overseeing the day-to-day operations of the office, ensuring a seamless and efficient workplace environment. This role combines executive administrative support, vendor and facilities coordination, and hands-on office management responsibilities. The Office Administrator serves as the primary point of contact for internal stakeholders, vendors, and building management while supporting local culture and engagement initiatives.

Key Responsibilities

Office & Administrative Operations

* Oversee daily office operations to ensure an efficient and well-functioning work environment

* Coordinate internal and external meetings, including conference and video calls for leaders

* Provide executive administrative support as needed

* Manage office supplies, equipment, and general administrative processes

* Support budgeting activities and vendor contract coordination as applicable

Facilities & Vendor Management

* Serve as the primary liaison with building management, service providers, and vendors (e.g., cleaning, landscaping)

* Coordinate office maintenance, equipment servicing, and repair requests

* Manage relationships with caterers and external partners supporting office operations

* Help ensure the office environment remains safe, functional, and well-maintained

* Perform or coordinate basic facilities upkeep duties, including minor repairs and general maintenance

Culture & Engagement

* Partner with leadership to coordinate local culture and employee engagement initiatives

* Plan and support logistics for events, meetings, and team activities

* Serve as the "face of the office" and foster a welcoming and professional environment

Physical & Hands-On Requirements

* Ability to lift and move items up to 50 pounds

* Perform light facilities maintenance tasks as needed, such as:

* Addressing basic plumbing issues (e.g., unclogging a toilet)

* Replacing ceiling tiles or similar minor repairs

* Clear and maintain sidewalks and entryways during inclement weather, including snow and ice removal as needed

* Move, lift, or reposition office equipment, furniture, and supplies

* Walk the office regularly to assess maintenance needs and ensure operational readiness

* Assist with physical setup and breakdown of office spaces, meetings, and events

Qualifications

* Experience in office management, administrative support, or facilities coordination

* Strong organizational and multitasking skills

* Ability to manage vendor relationships and coordinate multiple priorities

* Strong communication and interpersonal skills

* Self-starter with a proactive and problem-solving mindset

Work Environment

* Primarily office-based role with a mix of desk-based administrative work and physical, hands-on responsibilities supporting facility upkeep and office operations

Applicants with disabilities who would like to require a reasonable accommodation related to any part of the application process may contact us at Pe

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