Office Coordinator

The Office Coordinator is responsible for supporting the day-to-day operations of the Sharonville Technical & Innovation Center (STIC). This position serves as the primary contact for the office’s visitor services, facilities coordination, general vendor relationships and employee support. This includes developing intra-office communications, streamlining administrative procedures, providing facility coordination and overseeing office supply/inventory management.

• Reception
  - Provide general support to visitors and the site
  • Greet visitors, answer phones, managing mail, and other administrative tasks as needed
  • Ensure the professional appearance of common areas and conference rooms
  • Act as in-house coordinator of large scope catered lunches and/or events
• Employee Support
  • Act as STIC Document Control Administrator (DCA)
  • Monitor, order, and maintain office supplies/inventory management
  • Main contact as the Learning Management System (LMS) administrator for Sharonville
  • Actively engage as a member of the STIC safety team
  • Assist in the planning of in-house and/or off-site activities & events
  • Contribute to the STIC budget review, purchase order initiation and processing
• Site Support
  • Be the primary point of contact for the general maintenance of the STIC office (establish relationships with contractors and vendors)
  • Coordinate with functional departments on administrative/security needs
  • Employee and vendor badge coordinator; includes contractor training, tracking hours and onboarding with ISN.
  • STIC SharePoint site Owner
    - Ensure STIC SharePoint systems are maintained and current
• Assist other Cincinnati area sites (West Chester, Middletown & Lockland) as needed
• Comply with the Responsible Care Management System® requirements.
• Proven experience as an Office Coordinator/Front Office Management
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint, and MS Outlook, in particular)
• Hands-on experience with office machines (e.g., Audio Visual, copiers and printers)
• Must possess a professional business acumen and presence
• Energetic, assertive, and confident personality
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail, problem-solving skills, independence and strong collaboration with internal teams and external providers
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Associate’s degree with at least 5 years of office management experience
• Experience with building maintenance
• Experience in a laboratory or industrial setting